Procurement Officer III

Procurement Officer III

• Job Type Full Time
• Qualification BA/BSc/HND , Diploma
• Experience 7 years
• Location Nairobi
• Job Field Procurement / Store-keeping / Supply Chain

Key Responsibilities

• Procurement Operations & Planning

• Execute end-to-end procurement processes (requisition to contract award) in line with approved procurement plans and budgets

• Support development and monitoring of annual procurement plans and category sourcing strategies

• Ensure compliance with procurement authorization matrix and segregation of duties (SoD)

• Sourcing & Tender Management

• Coordinate prequalification, tendering, and evaluation processes for goods, services, and works

• Prepare solicitation documents (RFQs, RFPs, ITBs) and manage e-sourcing platforms

• Provide market intelligence, benchmarking, and cost analysis to inform sourcing decisions

• Contract & Supplier Management

• Draft and manage contracts, SLAs, and framework agreements in collaboration with Legal

• Ensure proper contract documentation, annexation, and lifecycle tracking

• Support supplier onboarding, due diligence, and periodic performance evaluation

• Monitor supplier compliance with contractual and ethical standards

• Digital Procurement & Data Management

• Maintain accurate procurement data in ERP/OCS and other digital systems

• Contribute to development and use of dashboards and tracking tools (procurement KPIs, cycle times, savings, compliance)

• Ensure complete and audit-ready procurement records

• Compliance, Risk & Audit Support

• Ensure adherence to ILRI procurement policies, donor regulations, and audit requirements

• Identify procurement risks (sole sourcing, poor specifications, contract gaps) and escalate as necessary

• Support audit processes by providing timely and accurate documentation

• Logistics & Order Fulfilment

• Track orders, deliveries, and logistics arrangements in coordination with Stores/Logistics

• Ensure timely delivery and conformity to specifications

• Stakeholder Engagement & Service Delivery

• Act as a procurement focal point for assigned departments/projects

• Provide guidance on procurement processes, timelines, and compliance requirements

• Support internal customer satisfaction and service improvement initiatives

• Continuous Improvement & Other Duties

• Contribute to process improvement initiatives, policy updates, and digital transformation

• Perform any other related duties as assigned

Requirements

• Bachelor’s degree in relevant field

• At least 7 years working experience in a busy procurement environment, experience from a research organization would be an added advantage.

• Relevant professional certification; Membership with recognized professional bodies like CIPS and KISM.

• Professional Diploma in Procurement & Supply (equivalent recognized certification) is Preferred

• Strong knowledge of procurement methods, sourcing strategies, and contract management

• High level of understanding of compliance, audit requirements, and donor-funded procurement

• Experience with ERP systems and e-procurement tools

• Analytical skills for cost analysis, supplier evaluation, and reporting

• Strong stakeholder management and communication skills

• High integrity, attention to detail, and ability to work under pressure

• Data-driven mindset with ability to use dashboards and reporting tools

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