Procurement Officer

Job Description

The Agency The Landmarks Preservation Commission (LPC) is the largest municipal preservation agency in the nation. It is responsible for protecting New York City's architecturally, historically, and culturally significant buildings and sites by granting them landmark or historic district status and regulating them after designation. The agency is comprised of a panel of 11 commissioners and supported by a staff of approximately 80 preservationists, researchers, architects, historians, attorneys, archaeologists, and administrative employees. There are more than 38,500 designated buildings and sites in New York City, most of which are located in 159 historic districts across all five boroughs.

Working at the Landmarks Preservation Commission provides a unique opportunity to develop professionally, engage with some of New York City’s most significant historic resources, serve the public, and help advance LPC’s mission to preserve and protect the city’s architectural, historical, and cultural heritage.

The Team The Procurement Analyst is a critical member of the Administration department. The Administration department is responsible for LPC’s financial management, procurement, personnel, recruitment, operations, and benefits administration.

Your Impact As Procurement Analyst, you will support LPC’s budgetary and procurement initiatives. As a key member of our small agency, you will be able to work on contracts, procurement, and assist with budget administration.

Your Responsibilities Under the direction of the Director of Financial Management, with some latitude for the exercise of independent judgment and initiative, the Procurement Analyst will perform budgetary and procurement tasks, report, vendor research and administrative tasks to support the Administration department.

Responsibilities include but are not limited to:

• Processes all procurement and contract actions for the agency, including researching agency requirements and product and service availability, writing and releasing solicitations, reviewing proposals, processing documents such as pre-solicitations reports, recommendations for award, vendor responsibility determinations and registering of contracts with the Comptroller’s Office;
• Makes purchases using the New York City Requirement Contracts and other master agreements, New York State contracts, and small purchases and micro-purchase orders as necessary;
• Ensures citywide procurement policies are followed in contract processing, including compliance with all NYC Procurement Policy Board (PPB) Rules, Local Laws and Executive Orders, and in accordance with Comptroller’s Directives and MWBE goals;
• Communicates with vendors and agency staff to obtain required documents, and review submitted documents for completion and compliance with procurement rules and regulations;
• Prepares and completes orders in a timely and accurate manner in accordance with requirements;
• Prepares FMS transactions, including budget modifications, payments, p-card transactions and Imprest Fund data entry;
• Serves as a P-card holder and prepare all associated reports and transaction logs;
• Administers procurement contracts and changes in PASSPORT;
• Maintains LPC’s inventory of supplies/equipment, drafts associated reports; and
• Assists with other general Administration Department functions and projects as needed.

Preferred Qualifications:

• Excellent written and oral communications;
• Collaborative approach;
• Deep understanding of City’s Procurement Policy Board Rules and Comptroller’s Directives
• 2-years of experience working with Citywide Procurement systems such as FMS, OCP, and PASSPort.

Qualifications

• 1. A baccalaureate degree from an accredited college or university; or
• 2. An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• 3. A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in "2" above; or
• 4. A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent; or

• To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "2" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.