Procurement Coordinator / Procurement Associate

Position Summary The Procurement Coordinator / Procurement Associate supports the day-to-day procurement operations of the Houston manufacturing site. This role is primarily responsible for purchase order processing, procurement documentation, system data maintenance, invoice/payment coordination, and administrative support for Procurement Specialists and the Procurement Manager. The ideal candidate is highly organized, detail-oriented, and comfortable working with ERP systems, Excel, suppliers, internal requestors, and cross-functional teams.

Key Responsibilities

• 1. Procurement Documentation

• Prepare and maintain PR/PO documentation, vendor quotations, purchase approvals, packing lists, receiving documents, invoices, vendor onboarding documents, and tax/payment-related documentation.

• Ensure procurement files are complete, accurate, and properly organized.

• Support document collection for audits and internal reviews.

• 2. Invoice & Payment Coordination

• Coordinate with Accounts Payable (AP) to ensure invoices are properly matched and processed for payment.

• Follow up on missing invoices, receiving records, approvals, or other documentation that may delay payment.

• Track outstanding invoices and payment status.

• Communicate with suppliers regarding invoice or payment issues when necessary.

• Help prevent overdue payments and supplier account holds.

• 5. Procurement System & Data Management

• Perform routine data entry and system updates.

• Assist with procurement reports, open PO reports, invoice tracking, and purchasing status reports.

• Ensure system records are consistent with supporting documentation.

• 6. General Procurement Support

• Provide administrative and operational support to the department.

• Required Qualifications

• Associate or Bachelor's degree in Business, Supply Chain, Procurement, Accounting, or a related field preferred.

• 1–2 years of experience in procurement, purchasing, supply chain, administrative support, or a related field preferred.

• Strong attention to detail and organizational skills.

• Proficient in Microsoft Excel, Outlook, Word.

• Ability to manage multiple tasks and meet deadlines in a fast-paced manufacturing environment.

• Strong communication and follow-up skills.

• Ability to work effectively with internal teams and external suppliers.

• Chinese/English bilingual skills preferred due to cross-functional communication with U.S. and China teams.

• Key Competencies

• Attention to Detail

• Organization & Time Management

• Procurement Operations

• Excel & Data Management

• Follow-Up & Accountability

• Communication

• Problem Solving

• Teamwork

• Process Discipline