Procurement Assistant

New Foundation for Displaced Persons (NFDP)

Job Title: Procurement Assistant

Location: Borno

Job Summary

Procurement Officer will be responsible for reviewing overall procurement processes, tracking procurements of goods and services through the procurement cycle, ensuring adequate competition is achieved for procurements, and providing regular procurement mentoring to project staff to support project implementation. Administer NFDP procurement policy and procedures in accordance with donor guidelines and requirements. S/He will implement and maintain procurement and fleet management policies, systems, and procedures.

Main Duties & Responsibilities

Work with local, national, and international vendors of goods and services to ensure quality, maintain professional distance required to ensure high ethical standards. Ensure competitive procurements by attracting potential vendors for the purchase of goods or services either through direct, bid invitation, or other mechanisms that ensure high standards of transparency. Coordinate delivery logistics with program team and/or grantees to obtain the required permits including delivery receipts. Management of fleet and logistics related contracts for quality of services offered by outsourced fleet service provider. Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation or related expenses under grants. Prepare budgets, solicit quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees. Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses. Verify deliverables are complete and done in a timely manner. Perform other tasks, as assigned. Implement procurement processes and logistics operations for the project, including grants, strictly following all rules and regulations as well as all stipulations established by Nigerian law. Review and recommend changes to procurement policies and procedures as required. Maintain policies for procurement processes. Manage/maintain a registry and file system for procurements to allow for efficient document and process audits.

Education and Qualifications

Minimum of a National Diploma in Business Administration, Finance, Economics, Commerce, Supply Chain, Logistics and/or any other Social Sciences. At least experience in logistics with a minimum of 2-year managing procurement and data management within an International Organisation. Proven experience and knowledge of operational logistics & supply chain, policies & procedures.

Skills and Competence

Good command of English. Proven ability to communicate effectively internally and externally (Hausa and Kanuri). Initiative and active problem-solving skills. Proven training and capacity building experience. Proficiency in the use of computers (Excel and Word). Strong ability to pay attention to detail. Good organisational and planning skills. Ability to work and handle pressure and strong team player.

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout New Foundation for Displaced Persons (NFDP). As applicable to the position, maintains a clear understanding of NFDP and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within New Foundation for Displaced Persons (NFDP) and amongst beneficiaries served. Any other duties that may be assigned from time by supervisors

Application Closing Date

9 October, 2026.