Procurement Assistant (Healthcare)

Procurement Assistant (Healthcare)

Job Overview

Our client is seeking a reliable, detail-driven Procurement Assistant to join their Purchasing Department. In this full-time remote role, you will work directly alongside the U.S. procurement team to support day-to-day purchasing activities, handle purchasing requests across various departments, manage inventory records, and place orders according to company guidelines. This role is ideal for a fast-learning professional who is comfortable working with numbers, highly skilled in Google Sheets/Excel, and dedicated to supporting high-volume purchasing workflows during standard U.S. East Coast business hours.

Schedule Monday - Friday, 8:30 AM - 5:00 PM EST, with 30-minute unpaid break (40 work hours per week)

Responsibilities

• Requisition & Order Placement: Receive and review purchasing requests from various internal departments, placing orders accurately and promptly in strict alignment with established company guidelines and policies.
• Purchasing Support: Assist the purchasing department in generating, processing, and tracking purchase orders (POs) and inventory requests.
• Data Management & Spreadsheets: Maintain, update, and audit purchasing records, vendor lists, pricing matrices, and inventory levels in Excel and Google Sheets with high numerical accuracy.
• Cost & Quote Comparison: Gather quotes, perform basic cost analyses, and ensure accurate record-keeping of supplier pricing and terms.
• Cross-Functional Collaboration: Communicate regularly with internal teams, department leads, and external suppliers to verify receipts, clear documentation blockers, and resolve order issues.
• Special Projects: Execute additional procurement-related tasks, research initiatives, and special projects as assigned by department leads.
• Tool & Process Adaptation: Learn and utilize specialized procurement software, inventory management apps, and internal communication tools as adopted by the business.
• Process Documentation & Research: Independently research alternative suppliers, product availability, or shipping logistics when required to keep inventory procurement efficient.

Requirements

• Primary laptop/desktop computer with stable specifications.
• High-speed, reliable internet connection (with a backup power/internet solution).
• Quiet, dedicated home-office setup suitable for U.S. business hours.

Qualifications

• Excel & Google Sheets Proficiency: Strong skill set in managing spreadsheets, performing basic numerical formulas, organizing data cleanups, and auditing entry accuracy.
• Working Hours: Must be comfortable working the 8:30 AM – 5:00 PM EST schedule (U.S. East Coast time zone) with a 30-minute lunch break.
• U.S. Shift

Experience

• Proven track record of working comfortably in the U.S. time zone with stable night-shift/evening remote habits.
• Numerical & Detail-Oriented Mindset: Strong comfort level working with numbers, pricing, part numbers, and order figures without missing small details.
• Fast Learner & Tech Savvy: Ability to quickly master and navigate new software, SaaS platforms, databases, and communication tools.
• Resourceful & Independent: Highly resourceful problem-solver who can research answers independently before escalating issues.
• Communication

Skills

• Clear, professional, and proactive written and verbal communication skills across digital channels (email, Slack/Teams).

• Work Ethic & Integrity: Hard-working, dedicated, highly focus-driven, trustworthy, and committed to operating with high personal and professional integrity.

• Long-Term Commitment: Seeking candidates interested in long-term stable employment and growth with the client.

• Independent Contractor Perks

• Permanent work from home

• Immediate hiring

• Health Insurance Coverage for eligible locations

• Note This role requires completing application requirements and assessments as part of the hiring process.

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