PROCUREMENT AGENT II

PROCURMENT AGENT II

General Summary

The Procurement Agent II will initiate procurement strategies for the acquisition of goods and services, and function as a mid-level purchasing professional with the responsibility to commit company funding through generation of purchase contracts. The focus is on more complex purchases for the organization along with bid development. The Procurement Agent II will apply their knowledge and expertise within the procurement life cycle to include evaluations of bids, best value awards, and compliance through file documentation. Follows strict compliance with applicable acquisition laws and regulations.

Essential Job Functions

• Reviews and inputs requisitions and source justifications to ensure information is complete, terms and conditions are appropriate, approvals are obtained, and supporting documentation is included prior to generating purchase contracts.

• Complies with all purchasing procedures specified in the Company Instruction. Utilizes approved purchasing forms for company use in compliance with ISO standards.

• Interacts with Program or Project Managers, Administrative Assistants, Contract Administrators, and Accounting to coordinate and monitor purchasing activities, resolves issues, and initiates follow up action necessary to ensure timely receipt of supplies and services.

• Preserves the accreditation of the Contract Purchasing System Review (CPSR) through documentation requirements and procedures in accordance with FAR Part 44, DFARS 244.52- 7001.

• Solicits quotations associated with production operations or site support which may also include, commercial items, transportation, fabrication, and general services.

• Reviews terms and conditions to negotiate within budgetary limitations and scope of authority to achieve the best value.

• Prepares and reviews purchasing documents to ensure information is complete, terms and conditions are appropriate, certifications and approvals are obtained, and supporting documentation is maintained in the official purchase file from the requisition through close out process.

• Checks status of orders daily by contacting vendors and shippers via e-mail or phone to ensure that services, supplies, and equipment are scheduled for delivery on specified shipping dates.

• Completes approved checklists to document the purchase order files to include Request for Quotations, Quotation Summary/Evaluation Worksheet, and Price Reasonableness with advanced narratives, as required.

• Initiates supplier follow-up activities to ensure real-time acknowledgments of purchase contracts and confirmation of delivery due dates.

• Applies post award procedures to resolve problems with deliverables, such as differences in price or quantity, or to recommend and prepare change orders to purchase orders.

• Maintains company archives to ensure purchase order files are properly recorded, filed, and available for internal and external audits.

• Assists customers in defining and selecting conforming products and explains the rules of regulatory purchasing requirements.

• Interacts daily with Accounting, Inventory and Supply Personnel, Procurement Planners, Production Supervisors, and the Project Planning Manager.

• Participates in weekly meetings with management and provides status updates.

• Must be capable of safely handling government-furnished equipment and materials.

• Must be available to work a standard weekly schedule with overtime as required.

• Perform other duties as assigned.

Supervisory Responsibilities

• None

Job Requirements

• Knowledge, Skills, and Abilities

• Must possess a working knowledge of government contract requirements, including compliance standards.

• Must demonstrate advances understanding of MRP manufacturing, production. And inventory modules.

• Ability to interpret and apply purchasing regulations.

• Must be able to generate price analyses to indicate fair and reasonable procurement awards.

• Ability to coach job function disciplines to other team members within the department.

• Must be professional and possess good communication, negotiation, and mathematical skills.

• Must be capable of operating standard office equipment, printers, copiers, scanners, telephones, facsimile machines, other required audio-visual equipment.

• Must be computer literate and have working knowledge of Microsoft Office Suite.

• Excellent time management skills to prioritize work to ensure tasks are accomplished on schedule.

• Ability to communicate effectively, both verbally and in writing.

• Must be able to obtain a security clearance when required by the contract.

• Education and Experience

• Associate degree with an emphasis on business; or high school diploma or equivalent, plus two (2) years of general business experience.

• Four (4) years of general business experience required.

• Two (2) years of experience working in a state- or government-regulated purchasing setting.

• Certification or designation such as Certified Professional in Supply Management (CPSM), Certified Purchasing Professional (CPP), or Certified Professional Purchasing Manager (SPPM) conferred by the American Purchasing Society is highly preferred.

• Equal Opportunity Employer including Disability/Vets.