Procurement Administrator

Aecon Group

What is the Opportunity?

Reporting to the Finance Manager, the Procurement Administrator supports the full lifecycle of procurement activities across projects and operational environments. This role is responsible for vendor sourcing, purchase order administration, procurement coordination, invoice management, supplier communication, and operational procurement support.

This position works closely with project teams, vendors, subcontractors, accounting personnel, and procurement leadership to ensure procurement activities remain aligned with project requirements, funding structures, operational timelines, and federal compliance expectations.

The ideal candidate possesses strong organizational skills, communication capabilities, procurement awareness, attention to detail, and the ability to operate effectively within fast-paced environments.

What You'll Do Here:

• Supplier relationship management
• Purchase order lifecycle management
• Framework purchase orders and periods of performance
• Invoice reconciliation and funding coordination
• Procurement tracking and operational continuity
• Procurement compliance and documentation management
• Vendor communication and procurement support activities
• Support procurement activities from sourcing and requirements coordination through purchase order execution, monitoring, and closeout.
• Identify, coordinate with, and maintain relationships with vendors, subcontractors, manufacturers, and service providers supporting construction projects.
• Assist in building and maintaining qualified vendor networks aligned with operational and project-specific procurement requirements.
• Develop, review, administer, and maintain procurement documentation, purchase orders, procurement tracking logs, and supplier records.
• Coordinate procurement activities with project teams to support material requirements, rentals, labor support, fuel usage, subcontracted services, and operational procurement needs.
• Monitor procurement timelines, deliverables, periods of performance, funding utilization, and ongoing operational support requirements.
• Process, review, reconcile, and validate vendor invoices to ensure accuracy, compliance, and alignment with procurement and financial controls.
• Coordinate with vendors, procurement personnel, accounting teams, and project stakeholders to resolve procurement discrepancies, invoice issues, funding concerns, and operational procurement risks.
• Support framework purchase order administration, including funding adjustments, procurement continuity actions, and operational support extensions.
• Maintain visibility over procurement commitments, invoice burn rates, open obligations, and procurement continuity requirements.
• Support procurement reporting, operational tracking, audit readiness activities, and continuous improvement initiatives within the procurement lifecycle.

What You Bring to the Team:

• 2 years’ experience as a Project Administrator in the construction industry.
• Experience with ERP systems such as SAP or equivalent procurement and financial management platforms preferred.
• Superior written and verbal communication skills (preparation and proofreading of documents).
• Ability to show discretion with confidential and/or personal material.
• Ability to work well under pressure and meet deadlines with poise and confidence.
• Ability to multitask and prioritize workload, handling various job responsibilities at once (arranging meetings, phone messages, correspondence, etc.).
• Ability to work independently as well as a member of a team.
• Professional interaction with all levels of staff within the organization from frontline to senior executive.
• Proficiency in MS Office (Word, Outlook, Excel, and PowerPoint).
• Be a champion of inclusion and diversity.

The expected pay range for this role is $50,000 - $70,000 per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.