Procurement Administrator

Aecon Group

What is the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future.

Aecon Civil is a recognized leader in the market, backed by strong self perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint, improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large-scale site development.

Hamilton LRT Civil & Utilities Alliance has been selected by Metrolinx as the development partner for the Hamilton LRT Civil & Utilities Works project in Ontario. Under the alliance, Aecon is the construction partner responsible for project delivery. The Hamilton LRT will bring 14 kilometres of modern, reliable and frequent LRT service across Hamilton’s downtown core.

The Hamilton LRT isn’t just a transit project—it’s reshaping how a city connects, grows, and moves. Join us in being part of a dynamic team building critical infrastructure that will leave a lasting legacy for generations to come!

What You'll Do Here:

• Support procurement activities, including purchase order updates and adjustments.
• Process goods receipts in SAP for delivered materials and equipment.
• Record and acknowledge subcontractor services in SAP.
• Track deliveries and manage rental equipment and tooling through rental trackers.
• Resolve procurement exceptions in real time (pricing, delivery, accounts, materials, and services).
• Perform invoice validation and support three-way matching (PO, receipt, invoice).
• Assist with basic bookkeeping functions, including invoice tracking, credits, and reconciliations.
• Manage Purchase Card transactions and ensure compliance with company policies.
• Investigate and resolve invoice discrepancies to support the procure-to-pay process.
• Reconcile vendor statements and ensure all invoices are received, recorded, and processed accurately.
• Manage and reconcile all applicable invoicing reports.
• Initiate vendor setup and provide assistance where necessary.
• Maintain organized filing systems and procurement documentation.
• Maintain strong communication with operations and field teams.
• Administer the ToolHound system, including uploading certifications and test records.
• Support vendor and subcontractor safety prequalification processes.
• Assist with urgent field purchases and time-sensitive requests.
• Perform additional administrative and procurement duties as needed.
• Promote a culture of inclusion, collaboration, and continuous improvement.

What You Bring to the Team:

• Proven experience in procurement administration, accounts payable, or bookkeeping-related roles.
• Solid understanding of basic bookkeeping principles, including invoices, credits, accruals, and reconciliations.
• Demonstrated ability to perform and ensure accuracy in the three-way matching process.
• Working knowledge of SAP and the procure-to-pay lifecycle will be an asset.
• Intermediate to advanced proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong organizational, time management, and problem-solving skills.
• Ability to work both independently and collaboratively while managing multiple priorities.
• Proven ability to build strong relationships with internal teams and external vendors.
• Ability to perform effectively in a fast-paced, deadline-driven environment.
• Proactive mindset