Procurement Administration

Vacancies with Collen

Job Category: Skilled Job Type: 18 Month FTC Location: Pretoria Salary: R694 807.80 Closing date: 19 October 2026

Minimum Requirements

• Grade 12 certificate and a National Diploma in Supply Chain Management, Logistics Management, Purchasing Management, Public Management/Public Administration, Accounting Management, Business Management or Equivalent.
• Minimum 2 years’ experience in Procurement Administration/Acquisition Management/ Provision Administration

Job Related Knowledge Knowledge of:

• Supply Chain Management Policies
• Public Finance Management Act (PFMA)
• Treasury Regulations
• Preferential Procurement Policy Framework Act (PPPFA)
• Legislations governing public sector procurement
• Sound understanding of procurement and financial management systems
• Sound understanding of risks management and governance strategies, policy development and implementation

Job Related Skills

• Computer literacy
• Communication skills (verbal and written)
• Organising skills
• Presentation skills
• Good interpersonal skills
• Reporting skills
• Analytical skills

Duties

• Compile and consolidate Demand Management Plan (DMP) and procurement-plan.

• Coordinate and collate business / line functions and regional inputs for procurement plan.

• Conduct needs assessments by collecting and analysing relevant data, categorising commodities, and ensuring availability of funds.

• Conduct variance, market and industry analysis.

• Review demand management and procurement plan.

• Draft specifications / terms of reference for goods and services.

• Track all movements of specifications and terms of reference submissions.

• Standardizations and benchmarking of TORs.

• Render acquisition services for all goods and services procured through quotation / bid process.

• Verify requests for quotations for correctness and completeness.

• Conduct research and source service providers from the Central Supplier Database (CSD) and other relevant sources.

• Compile comparative schedules for all quotations including due diligence to ensure value for money and transparency.

• Apply Preferential Procurement Policy Framework Act for quotations preferences points and price. Evaluate / review quotations and submit for approval.

• Ensure that the bid / quotation processes are compliant and fully executed within the requisite legislative and regulatory framework and stipulations.

• Facilitate advertising, evaluating and adjudicating. Provide secretarial support to the Bid Committee.

• Quality checks all submissions to Bid Committees.

• Conduct checklist and compliance of received proposals. Coordinate the evaluation of received bids through various Bid Committees.

• Prepare documentation and calculate the scores of the potential bidders. Write up the recommendations of 24 Bid Committee for decision making.

• Perform any other assigned duties in relation to the implementation of the Supply Chain Management system of the Department.

• Ensure compliance and implement Supply Chain Management policies,

• Delegation of Authority, Treasury Regulations and standard operating procedures.

• Provide demand and acquisition monthly and quarterly reports.

• Collate data, prepare reports and presentations for management use.

• Monitor and report on Broad-Based Black Economic Empowerment (B-BBEE) / preferential procurement spending in terms of the Department targets and report on a weekly / monthly basis on performance against the procurement plan.

• Reporting

• Supervision of staff.

• Queries

• For more information on the role, contact Nolonwabo.

• Note: This position is based in Pretoria and on a fixed-term contract.