Principal Office Administrator

Financial Reporting Centre (FRC) – Principal Office Administrator

Responsibilities

• Guide office administrative service execution to ensure efficient service delivery;
• Supervise office protocol and etiquette ensuring right procedure is followed at all times;
• Coordinate distribution of Board papers for effective and smooth flow of board sessions;
• Organize key initiatives for office administration aimed at achieving strategic objectives of the Centre;
• Coordinate the management of executive visitors;
• Handling telephone calls for the Director General’s Office;
• Coordinate schedules of meetings and appointments for the Director General’s office;
• Ensuring security of office records, equipment and documents including classified materials;
• Checking and submitting responses to routine correspondences;
• Manage petty cash for office of the Director General’s;
• Monitor adherence to procedures for record keeping of correspondence and file system
• Coordinating travel arrangements for the executive team;
• Facilitate prudent utilization of resources and assets assigned to the department, and,
• Prepare periodic management reports for the department and ensure timely submission.
• Guide office administrative service execution to ensure efficient service delivery;
• Supervise office protocol and etiquette ensuring right procedure is followed at all times;
• Coordinate distribution of Board papers for effective and smooth flow of board sessions;
• Organize key initiatives for office administration aimed at achieving strategic objectives of the Centre;
• Coordinate the management of executive visitors;
• Handling telephone calls for the Director General’s Office;
• Coordinate schedules of meetings and appointments for the Director General’s office;
• Ensuring security of office records, equipment and documents including classified materials;
• Checking and submitting responses to routine correspondences;
• Manage petty cash for office of the Director General’s;
• Monitor adherence to procedures for record keeping of correspondence and file system
• Coordinating travel arrangements for the executive team;
• Facilitate prudent utilization of resources and assets assigned to the department, and,
• Prepare periodic management reports for the department and ensure timely submission.

Qualifications / Education

• Education:
• Academic - Bachelor’s degree in Secretarial Studies, (Bachelor’s degree in Secretarial Studies, )
• Academic - Bachelor’s degree in Public Relations, (Bachelor’s degree in Public Relations,)
• Academic - Bachelor’s degree in Business Management, (Bachelor’s degree in Business Management,)
• Academic - Bachelor’s degree in Business Administration (Bachelor’s degree in Business Administration)
• Academic - or equivalent discipline, (or equivalent discipline, )
• Academic - OTHER (Proficiency in computer applications)
• Professional - Public Relations Course lasting not less than Two (2) weeks from a recognized institution (Public Relations Course lasting not less than Two (2) weeks from a recognized institution)
• Professional - Certificate in Management Course lasting not less Four (4) weeks from a recognized institution (Certificate in Management Course lasting not less Four (4) weeks from a recognized institution)
• Membership - Membership to a professional body where applicable and in good standing; (Membership to a professional body where applicable and in good standing; )

Experience

• Experience

Location

• Nairobi

Job Field

• Administration / Facilities

Note: This posting includes the text above as the job description and responsibilities. Application closing date is stated as part of the posting.