Practice Assistant / Legal Secretary

Practice Assistant / Legal Secretary – Nashville

What You’ll Do

• Are you a service-driven professional who thrives in a fast-paced legal environment and takes pride in delivering seamless administrative support? The Nashville office of Kirkland & Ellis LLP is seeking a highly organized and proactive Practice Assistant to support attorneys and contribute to the firm’s exceptional client service. In this role, you’ll serve as a key partner to legal team by managing priorities, anticipating needs, and ensuring work is executed with precision, discretion, and professionalism. This position is ideal for someone who enjoys variety, values collaboration, and remains calm and effective under pressure.

• Document Preparation & Production: Create, revise, format, and finalize legal documents, correspondence, spreadsheets, and presentations using firm-standard software, including Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat DC, document management systems (DMS), and comparison tools; proofread materials and flag inconsistencies to ensure accuracy and quality.

• Administrative & Practice Support: Manage calendars, schedule meetings and conference calls, coordinate travel arrangements, process expense reimbursements, enter attorney time, and handle phone communications with professionalism and efficiency.

• Client Service & Team Collaboration: Provide responsive, service-oriented support to attorneys and colleagues; assist other Practice Assistants as needed to meet client and firm deadlines while fostering strong, collaborative working relationships.

• File & Records Management: Establish and maintain electronic and paper files in compliance with firm policies and confidentiality requirements.

• Professional Standards & Discretion: Handle sensitive and confidential information with sound judgment, diplomacy, and adherence to firm policies, security measures, and attendance guidelines.

• Workflow Management: Organize, assess, and prioritize multiple assignments simultaneously, adapting quickly to changing demands in a dynamic legal environment.

• What You’ll Bring

• A bachelor’s degree or equivalent combination of education and relevant experience.

• Five or more years of legal secretarial, administrative, or closely related experience; prior experience in a law firm or professional services environment is strongly preferred.

• Advanced proficiency in Microsoft Word, including document formatting using Styles; working knowledge of Adobe Acrobat DC, with PowerPoint and Excel experience preferred.

• Exceptional attention to detail, strong problem-solving skills, and the ability to manage competing priorities independently.

• Excellent written and verbal communication skills, a customer-focused mindset, and the ability to build effective working relationships across all levels of the firm.

• A dependable, punctual, and adaptable approach, with flexibility to work overtime as business needs require.

• If you’re energized by supporting high-performing legal teams, delivering outstanding client service, and making an impact in a collaborative environment, we’d love to hear from you.