Practice Assistant / Legal Secretary

Practice Assistant / Legal Secretary

What You’ll Do

• Attorney & Administrative Support: Manage calendars, schedule meetings and conference calls, coordinate travel arrangements, answer and screen calls, enter attorney time, process expense reports, and support daily attorney and paralegal needs.
• Client & Matter Coordination: Process conflict checks and New Client/New Matter requests, conduct attorney-directed research, and help ensure compliance with firm procedures and deadlines.
• Document Creation & Production: Prepare, revise, format, and finalize legal documents, correspondence, presentations, spreadsheets, and other materials using Microsoft Office, Adobe Acrobat, and document management systems.
• Quality Control & Records Management: Proofread documents for accuracy and consistency, transcribe meeting notes and dictation, and maintain organized electronic and paper files in accordance with firm policies.
• Cross-Functional Partnership: Collaborate with teams across Accounting, General Services, Conference Services, Court Services, Reprographics, and Digital Services to deliver seamless support to attorneys and clients.
• Teamwork & Professionalism: Provide backup support to fellow Practice Assistants, handle confidential information with discretion, and foster a collaborative, service-focused environment while maintaining the highest standards of professionalism.

What You’ll Bring

• Education: High school diploma, General Educational Development (GED), or equivalent required.
• Experience: 3+ years of legal secretarial, legal administrative, or related professional support experience.
• Technical Proficiency: Advanced skills in Microsoft Word, PowerPoint, Excel, and Adobe Acrobat DC, with the ability to produce polished, accurate work
• Legal Technology: Proficiency with legal technology tools such as Chrome River, Carpe Diem, DocX Tools, iManage DeskSite, Adobe applications, and Avaya, with the ability to quickly adapt to new systems.
• Organization, Communication & Client Service: Strong attention to detail, effective written and verbal communication skills, and a proactive, client-focused approach to delivering exceptional support in a fast-paced environment.
• Collaboration & Adaptability: Proven ability to manage competing priorities, work effectively within a team, provide backup support when needed, and remain flexible in a dynamic legal setting.

If you’re excited to support top-tier legal professionals, deliver exceptional client service, and make an impact in this Practice Assistant role, we’d love to hear from you!

Compensation

At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also offer personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.