Practice Assistant

Practice Assistant

Are you an organized, service-focused professional who enjoys helping busy teams perform at their best?

As a Practice Assistant, you’ll provide high-quality administrative and document support to a group of attorneys in the Miami office. You’ll manage important day-to-day activities, produce polished work, safeguard confidential information, and collaborate across departments to meet attorney and client needs.

• Prepare high-quality documents: Create, revise, format, proofread, and finalize correspondence, memoranda, legal materials, spreadsheets, and presentations, identifying inconsistencies and helping ensure accuracy.

• Support attorneys’ daily activities: Manage calendars, schedule calls and meetings, coordinate travel, enter attorney time, process expense reports, screen telephone calls, and conduct requested research.

• Coordinate business processes: Assist with conflict checks, new client and matter forms, check requests, meeting arrangements, mail and delivery services, court calendar support, and document production needs.

• Maintain organized records: Establish and manage paper and electronic files in accordance with firm policies and document-management procedures.

• Deliver responsive service: Anticipate the needs of attorneys, colleagues, and clients while organizing priorities to provide timely, effective support.

• Contribute to a collaborative team: Partner with other practice assistants and internal departments, share information, and offer practical solutions that support firm and client goals.

• Handle sensitive matters professionally: Exercise discretion, diplomacy, and sound judgment when working with confidential information and complex assignments.

The schedule for this position is:

• Monday through Friday from 9:00 am to 5:00 pm, on-site, with flexibility for overtime as required.

What You’ll Bring

• Certification: Florida Notary Public certification or willingness to complete the Florida Notary Public application process.

• Experience: At least three years of administrative work experience.

• Technology skills: Advanced proficiency in Microsoft Word and document formatting; experience with Adobe Acrobat DC, Microsoft PowerPoint, and Microsoft Excel is strongly preferred.

• Organization and accuracy: Strong attention to detail, effective prioritization skills, and the ability to manage multiple assignments in a fast-paced legal environment.

• Communication and collaboration: Clear written and verbal communication skills, a team-oriented approach, and the ability to build productive professional relationships.

• Service and judgment: A proactive, client-focused mindset with sound problem-solving skills, discretion, flexibility, and professionalism.

If you’re ready to provide exceptional support, strengthen a collaborative legal team, and make an impact as a Practice Assistant, we’d love to hear from you!