PMO Analyst

We are seeking a proactive and highly organized PMO Analyst to join our dynamic & evolving Project Management Office team. This is an excellent opportunity for an experienced PMO professional who enjoys working across a diverse portfolio of projects and programmes, supporting Programme Leads, Project Managers, and senior stakeholders to deliver consistent governance, accurate reporting, and best-practice project administration. The successful candidate will be a self-starter who takes ownership of tasks from initiation through to completion, thinks critically to resolve issues, and is comfortable working independently within a fast-paced environment. You will play a key role in maintaining portfolio data, supporting governance processes, administering project setup and closure activities, and producing management information that enables effective decision-making. Strong communication skills, excellent attention to detail, and advanced Microsoft Excel and SharePoint capabilities are essential.

Key Responsibilities

• Project & Programme Administration

• Support the end-to-end administration of projects throughout their lifecycle.

• Coordinate project setup & delivery activities, ensuring governance standards are applied consistently.

• Manage project code creation and closure processes.

• Support project closure activities and maintain relevant records.

• Administer project financial trackers and related governance controls.

• Maintain and administer project and programme data repositories.

• Support contractor invoice processing and associated financial administration.

• Perform project code audits and data quality reviews.

• Support timesheet processes and administration activities.

• Maintain staff master data and resource records.

• Governance & Front Door Support

• Support portfolio governance processes and forums.

• Track initiative, project, and change requests through governance workflows.

• Maintain governance registers, logs, and supporting documentation.

• Monitor actions and decisions, ensuring timely follow-up and closure.

• Chase outstanding submissions and governance deliverables.

• Coordinate with stakeholders to ensure governance deadlines are met.

• Support Front Door intake and prioritisation processes.

• Assist in producing governance packs, reports, and meeting materials.

• Data Management & Reporting

• Produce regular and ad hoc portfolio reports and management information.

• Extract, cleanse, analyse, and validate data from multiple sources.

• Support report generation, imports, data uploads, and reconciliations.

• Perform data quality reviews and administrative QA activities.

• Maintain portfolio trackers, logs, and reporting repositories.

• Identify trends, risks, issues, and anomalies within project data.

• Support development of portfolio dashboards and performance reporting.

• Microsoft 365 & Tool Administration

• Create and maintain SharePoint sites, Lists, libraries, and related content.

• Support Microsoft Teams site setup and administration.

• Support project tooling and system administration activities.

• Assist with ServiceNow and CAB administration processes where required.

• Recommend improvements to processes, reporting, and data management practices.

• Support ongoing PMO process improvement initiatives.

• Stakeholder Support & Continuous Improvement

• Build effective working relationships with Programme Leads, Project Managers, and business stakeholders.

• Promote PMO standards, governance, and best practice across the portfolio.

• Provide administrative and reporting support to PMO leadership.

• Proactively identify opportunities to improve efficiency and data quality.

• Take ownership of assigned tasks and drive them through to successful completion.

Skills, Knowledge and Expertise

Essential

• Previous experience in a PMO Administrator, PMO Analyst, Project Support Officer, or similar PMO role.

• Strong understanding of project management methodologies such as PRINCE2 & Agile.

• Advanced Microsoft Excel skills including:

• Pivot Tables

• XLOOKUP/VLOOKUP

• Complex formulas

• Data manipulation and analysis

• Charts and reporting

• Strong Microsoft SharePoint experience, including: SharePoint Lists, Site administration, Library management, Permissions management & Data maintenance

• Experience working with project and portfolio data.

• Strong analytical and problem-solving capabilities.

• Excellent organisational and prioritisation skills.

• Ability to work independently with minimal supervision.

• Strong verbal and written communication skills in English.

• High attention to detail and commitment to data accuracy.

• Experience working with senior stakeholders, Project Managers, and Programme Leads. Desirable

• Experience supporting project financial tracking and reporting.

• Power BI report creation and dashboard development.

• Experience with Microsoft Power Platform (Power Apps and Power Automate).

• ServiceNow experience.

• Experience working within a portfolio, transformation, or technology PMO environment.