Planner & Scheduling Manager

Planner & Scheduling Manager

Planner & Scheduling Manager

Job ID

304851

Posted

11-Nov-2026

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Engineering/Maintenance

Location(s)

Dublin - Dublin - Ireland

Job Purpose

The Maintenance Planning/Scheduling Manager (Pharma) is responsible for leading the planning, scheduling, and optimisation of maintenance activities across a pharmaceutical facility. As part of the Site Facilities team, this role ensures maintenance work is executed safely, efficiently, and in full compliance with GMP requirements and the site Quality Management System. With a strong process engineering mindset, the successful candidate will provide technical insight to improve equipment reliability, support deviation investigations, and drive continuous improvement across utilities, production, and facility systems.

What You'll Do

• Lead and develop the maintenance planning function, providing guidance and support to technicians and subcontractors.

• Ensure clear communication of priorities and alignment across the Site Facilities team.

• Promote a culture of safety, compliance, collaboration, and continuous improvement.

• Maintenance Strategy & Planning

• Oversee the development and execution of short-term and long-term maintenance schedules for facilities and calibration programmes.

• Ensure maintenance activities are effectively planned, resourced, and coordinated to minimise impact on manufacturing operations.

• Approve work order prioritisation and ensure maintenance plans align with production requirements and engineering strategy.

• Compliance & Documentation

• Ensure all maintenance planning activities and documentation comply with GMP, GxP, and Good Engineering Practice standards.

• Review and approve CMMS updates, maintaining accuracy and audit readiness.

• Support regulatory inspections and quality audits as the maintenance planning subject matter expert.

• Reliability & Continuous Improvement

• Review preventive and predictive maintenance data to identify emerging equipment risks and reliability gaps.

• Lead annual PM/PdM programme optimisation activities in collaboration with Engineering and Quality teams.

• Apply process engineering knowledge to evaluate system issues, support investigations, and drive effective corrective actions.

• Vendor & Stakeholder Management

• Coordinate and manage subcontractor performance, compliance, and service delivery.

• Build and maintain strong relationships with internal stakeholders, ensuring transparent communication regarding schedules, priorities, and operational constraints.

• What You'll Need

• Trade qualification or equivalent experience; relevant industry experience may be considered in place of formal qualifications.

• Process Engineering degree, diploma, or certification is highly advantageous.

• Proven experience, typically 4+ years, in maintenance planning, engineering, or technical leadership within pharmaceutical or regulated manufacturing environments in Ireland.

• Strong understanding of GMP, GxP, and regulatory requirements relating to maintenance documentation and execution.

• Proficiency with CMMS platforms commonly used within pharmaceutical environments, including SAP and Maximo.

• Advanced Microsoft Office skills, including Word, Excel (Pivot Tables, VLOOKUP), PowerPoint, and Access.

• Strong attention to detail with a structured, organised, and methodical approach.

• Excellent planning, decision-making, and problem-solving skills with a strategic mindset.

• Strong communication and stakeholder management capabilities, with the ability to lead and influence teams effectively.

• Ability to support on-site activities when required, including facility walkthroughs and equipment reviews.

• Why CBRE

• When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

• Applicant AI Use Disclosure

• We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

• About CBRE Group, Inc. CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm and a premier provider of critical infrastructure services. The company has more than 155,000 employees serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage servicing, valuations); Building Operations & Experience (facilities management, property management, flex space & experience, critical infrastructure); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

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