Pilots After Dark Coordinator

University of Portland

Pilots After Dark Coordinators are responsible for creating, planning, and hosting various late night entertainment events on Friday and Saturday nights from 9pm-11pm in the Pilot House. Coordinators will work as a team to collaborate with each other, with student organizations and clubs, and with external vendors to provide engaging late night programming for the UP community.

Core Duties

• Meet with Pilots After Dark team on a weekly basis to plan upcoming events
• Assist in collaborative brainstorming sessions with other coordinators
• Coordinate with a variety of campus partners in planning and hosting events (including but not limited to: academic clubs, multicultural clubs, special interest clubs, residence halls, etc.)
• Coordinate with performers, vendors, and agents to provide live entertainment on campus
• Perform job duties during Pilots After Dark events on a regular basis (willing and able to work 8pm-11:30pm on Friday and Saturday; on average, at least one night per weekend)
• Assist in promotion and marketing for Pilots After Dark events through print and digital avenues
• Various activity planning tasks including creating trivia questions, name that tune songs, prize shopping, event creation and hosting, etc.
• Other relevant duties as assigned

Minimum Qualifications

• Minimum 2.5 cumulative GPA
• Effective, timely, and professional communication to students, faculty/staff, and external vendors
• Attention to detail and basic knowledge of working within assigned budgets

Preferred Qualifications

• Basic knowledge of graphic design software, such as Canva
• Public speaking skills or an interest in developing public speaking skills
• Ability to effectively troubleshoot challenges in preparation for and throughout events
• Prior experience with event planning or an interest in event planning
• All interested individuals are encouraged to apply even if they do not meet every one of the preferred qualifications as listed.

Physical Requirements

• Ability to lift 25-50 pounds and push heavy equipment on a wheeled cart or in a wagon

Posting Detail Information

Posting Number SE1140-2023

Number of Vacancies 1

Estimated Start Date 10/20/2026

Open Date 09/24/2026

Close Date 10/09/2026

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents

Required Documents

• Resume
• Cover Letter

Optional Documents