Pharmaceutical Inventory Manager

Work

Location

Onsite in Indianapolis, IN downtown area

Work Hours: Monday - Friday, 8:00 am - 5:00 pm EST

Keywords Studios is hiring for our pharmaceutical client for a Pharmaceutical Inventory Manager. As a Pharmaceutical Inventory Manager, you will support our client's Reference Standards Organization (CRSO) by ensuring the accuracy & integrity of over 1.5 million reference standard containers. This role is critical to maintaining global right-to-operate by managing inventory control processes, material movement, & disaster preparedness.

The Pharmaceutical Inventory Manager oversees the lifecycle of corporate reference standards used globally across laboratories. This includes sourcing, testing, certifying, & distributing these materials to ensure consistent quality in product development and manufacturing.

The Pharmaceutical Inventory Manager plays a key role in:

• Managing the end-to-end order fulfillment process for reference standards.

• Ensuring compliance with global regulations (e.g., FDA, DEA, DOT).

• Protecting intellectual property & sensitive data.

• Supporting inventory, dispensing, & documentation activities.

• Maintaining high standards of accuracy, efficiency, & regulatory compliance to meet global operational needs.

Key Responsibilities

• Overall ownership of the reference standard physical inventory (>1.5M containers, ~5000 inventory transactions annually)

• First point of contact for all issues related to the reference standard inventory

• Process the receipt of incoming materials

• Perform and document a periodic physical inventory of all stored reference standard materials

• Manage the Material Preservation Program

• Monitor and move inventory to optimize space and dispensing efficiency

• Maintain balance between main and disaster recovery storage

• Correct inventory segregation monthly and submit appropriate batches for destruction

• Ensure compliance with all regulatory and safety requirements

• Monitor pending shipments and ensure timely delivery to the dock

• Process international/domestic orders and obtain necessary approvals

• Interact with global customers and maintain customer/agency data

• Prepare Certificates of Analysis (COAs), MSDS, & track order status

• Coordinate with shipping dock and external request approvers

• Ensure appropriate business processes are applied based on order type

• Assist in maintaining accurate inventory through compliant dispensing

• Perform second-person verification and dispense materials

• Label/package materials and generate outbound shipping forms

• Conduct quarterly SSS inventories & manage SSS documentation

• Assist in creating and maintaining guidance documents & SOPs

• Optimize processes and ensure documentation reflects current procedures

• Maintain clean workspaces and adequate stock of consumables

• Assist with reference standard fills & labelling as needed

• Help customers comply with order requirements & resolve non-standard issues

• Notify CRSO of quality deviations & troubleshoot order issues

• Identify customer trends & propose process improvements

• Assist in resolving customer complaints

Requirements

Education Requirements:

• Associates degree (in chemistry or related field) or equivalent pharmaceutical industry experience

Requirements

• Superior attention to detail & problem-solving skills

• Ability to respond to changing priorities

• Experience with computers & software packages

• Teamwork & customer service-oriented mindset

• Strong oral and written communication skills

• Self-motivated, flexible, & able to work independently

• Clerical and laboratory experience helpful

• No applicable drug allergies

• Able to accurately weigh materials with an analytical balance

• Able to stand for extended periods & work briefly in freezer conditions

Benefits

Keywords provides all its contingent workforce with:

• Medical, dental & vision benefits

• Paid time off (including sick & select holidays)

• 401(k) enrollment with 3% employer matching

• We are an equal opportunity employer & all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law

• Role Information: EN

• Studio: Keywords Studios

• Location: Indianapolis, IN

• Area of Work: PIM

• Service: CRSO

• Employment Type: Contractor

• Working Pattern: Full Time

• This Organization Participates in E-Verify

• Keywords Studios is committed to fair & ethical hiring practices. We expect candidates to conduct themselves with honesty & to participate in all applications and interviews independently, presenting their own knowledge & experience.

• Candidates should refrain from using AI assistance or third-party tools or services that could influence, capture, or otherwise interfere with the authenticity of the assessment process.