About this role
Project description
Responsible for personnel administration, employment documentation, and ensuring compliance with labor legislation throughout the employee lifecycle.
Responsibilities
- Administer employee lifecycle processes, including hiring, transfers, changes in employment conditions, and terminations.
- Prepare, maintain, and archive employment documentation in compliance with labor legislation and internal policies.
- Manage employee leave and absence records.
- Maintain accurate employee data in HR systems and personnel files.
- Support working time administration and provide HR data for payroll processing.
- Ensure compliance with labor legislation and company policies.
- Prepare HR reports, certificates, and employment-related documents.
- Support internal and external audits related to personnel administration.
- Provide guidance to employees and managers on HR administrative matters.
Skills
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Must have
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Minimum 2 years of experience in HR administration, personnel records management, or a related HR function.
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Strong knowledge of labor legislation and HR administration processes.
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Experience in employee lifecycle administration (hiring, transfers, changes, terminations).
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Knowledge of personnel documentation management and record-keeping requirements.
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Experience working with HRIS and personnel administration systems.
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Understanding of working time and leave administration processes.
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Attention to detail and accuracy in document preparation and data management.
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Strong organizational and time management skills.
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Ability to handle confidential employee information.
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Proficiency in Microsoft Office applications, particularly Excel and Outlook.
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Strong communication and interpersonal skills.
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Intermediate or higher English proficiency (written and spoken).
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Ability to work independently and manage multiple tasks simultaneously.
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Nice to have
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Experience in large international or multicultural organizations.
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Experience supporting HR audits and regulatory inspections.
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Experience participating in HR process improvement and automation initiatives.
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Familiarity with document management and electronic document workflow systems.
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Knowledge of labor law requirements related to employee mobility, remote work, and leave administration.
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Advanced Excel skills, including data analysis and reporting.
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Experience supporting organizational transformations, employee transitions, or large-scale HR projects.
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Experience working with electronic document management and digital signature systems (e.g., Vchasno, DocStorage, HR document workflow platforms).
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Other
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Languages
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English: B1 Intermediate, Ukrainian: C2 Proficient
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Seniority
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Regular
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Kyiv, Ukraine
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Req. VR-124547
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Administration / Payroll
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23/09/2026