About this role
Project description
Responsible for personnel administration, employment documentation, and ensuring compliance with labor legislation throughout the employee lifecycle.
Responsibilities
- Administer employee lifecycle processes, including hiring, transfers, changes in employment conditions, and terminations.
- Prepare, maintain, and archive employment documentation in compliance with labor legislation and internal policies.
- Manage employee leave and absence records.
- Maintain accurate employee data in HR systems and personnel files.
- Support working time administration and provide HR data for payroll processing.
- Ensure compliance with labor legislation and company policies.
- Prepare HR reports, certificates, and employment-related documents.
- Support internal and external audits related to personnel administration.
- Provide guidance to employees and managers on HR administrative matters.
Skills
-
Must have
-
-
Minimum 2 years of experience in HR administration, personnel records management, or a related HR function.
-
Strong knowledge of labor legislation and HR administration processes.
-
Experience in employee lifecycle administration (hiring, transfers, changes, terminations).
-
Knowledge of personnel documentation management and record-keeping requirements.
-
Experience working with HRIS and personnel administration systems.
-
Understanding of working time and leave administration processes.
-
Attention to detail and accuracy in document preparation and data management.
-
Strong organizational and time management skills.
-
Ability to handle confidential employee information.
-
Proficiency in Microsoft Office applications, particularly Excel and Outlook.
-
Strong communication and interpersonal skills.
-
Intermediate or higher English proficiency (written and spoken).
-
Ability to work independently and manage multiple tasks simultaneously.
-
Nice to have
-
Experience in large international or multicultural organizations.
-
Experience supporting HR audits and regulatory inspections.
-
Experience participating in HR process improvement and automation initiatives.
-
Familiarity with document management and electronic document workflow systems.
-
Knowledge of labor law requirements related to employee mobility, remote work, and leave administration.
-
Advanced Excel skills, including data analysis and reporting.
-
Experience supporting organizational transformations, employee transitions, or large-scale HR projects.
-
Experience working with electronic document management and digital signature systems (e.g., Vchasno, DocStorage, HR document workflow platforms).
-
Other
-
Languages
-
English: B1 Intermediate, Ukrainian: C2 Proficient
-
Seniority
-
Regular
-
Kyiv, Ukraine
-
Req. VR-124547
-
Administration / Payroll
-
23/09/2026
-
Req. VR-124547