Personnel Administration (PA) Specialist

Job title: Personnel Administration (PA) Specialist

About the Role LEONI is seeking a dedicated Personnel Administration (PA) professional to deliver PA services in alignment with department plans and global HR&O standards. You will manage the employee lifecycle, ensure data accuracy, and serve as the first point of contact for HR matters within a global automotive organization.

What You'll Do

• Drive delivery of Personnel Administration (PA) services as defined in department/team scope and annual plans
• Implement and drive LEONI HR&O standard processes, guidelines, and standards; customize them to country tax/legal/statutory requirements in alignment with global HR&O
• Administer the employee lifecycle (entry, leaves/absence, employment transactions, exit)
• Execute performance appraisals and target agreements
• Perform all relevant employee services (e.g., preparing certificates and other legally required documents)
• Prepare documents and data records for new hires (legal papers, IT systems/databases)
• Manage and modify work contract provisions and position/status changes; handle special absences (e.g., maternity, military, long-term sickness, garden leave)
• Manage termination of contracts (legal papers, IT systems/databases)
• Manage access rights and related communications to affected stakeholders
• Handle administrative matters for employees (badges, meal-tickets, etc.)
• Prepare letters of reference, certificates, and position profiles
• Record and maintain personnel master data
• Enter payroll-relevant data into payroll and related systems/tools
• Maintain organizational structure in HR administration tools (e.g., SAP)
• Maintain specific legal administrative reports; provide ad-hoc reports on request
• Serve as the first contact for employees on HR matters (info requests, data/status changes, certificate requests, etc.)
• Interface with all personnel administration matters within and outside HR (employees, managers, HR business partners, PY, TiM, recruiting, HR controlling, etc.)
• Provide advice and subject-matter expertise in PA within HR and towards the business; ensure adherence to globally defined policies, processes, tools, and frameworks
• Ensure accurate and compliant data quality for all PA-related data

What We're Looking For

• Experience in personnel administration or HR operations
• Strong ability to manage employee lifecycle, HR data, and payroll-related information
• Familiarity with HR systems and processes (e.g., SAP) and the ability to maintain organizational structures
• Knowledge of tax/legal/statutory requirements in-country and ability to adapt processes accordingly
• Ability to prepare and manage legal documents, certificates, and reference letters
• Strong communication skills and being a reliable interface for employees, managers, and HR partners
• Attention to data quality and compliance
• Proactive, advisory mindset within the HR community and toward the business

Nice to Have

• Experience with SAP HR or similar HRIS
• Exposure to a global automotive or manufacturing environment
• Ability to work in a fast-paced, cross-functional setting

Compensation & Benefits

• Salary information not disclosed. Benefits and additional details not specified in the posting.