Personal Secretary (SAPW) | NAFSA

Personal Secretary (SAPW) | NAFSA

This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan’s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA’s foundational team, contributing to the development of systems, processes, and institutional capabilities.

Responsibilities

• Provide high-level secretarial and administrative support to the Deputy Director General (SAPW).
• Manage the DDG’s calendar, appointments, travel arrangements, and meeting logistics.
• Draft, format, and dispatch official correspondence, emails, notifications, and meeting minutes.
• Maintain a secure and well-organised filing system (hard copy and electronic) for SAPW records, decisions, and communications.
• Coordinate with SAPW divisions (Risk Assessment, SRD, MAIC) to track action items and ensure timely follow-up.
• Maintain confidentiality of sensitive information and ensure appropriate document control and access.
• Support preparation of briefs, presentations, and reports for internal and external meetings.
• Serve as the focal point for receiving and routing incoming requests and communications for the DDG SAPW.
• Perform any other responsibilities assigned by the reporting officer in support of NAFSA’s mandate.

Requirements

Education

• Bachelor’s degree (minimum fourteen years of education) in Business Administration, Public Administration, Management, or a related discipline.

Experience

• Minimum 2 years of relevant secretarial/administrative experience supporting senior management in a public sector or regulatory environment, development sector.
• Strong proficiency in MS Office (Word, Excel, PowerPoint) and official documentation standards.
• Excellent communication skills (written and verbal) with strong attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work with discretion.