Personal Assistant to Senior Executives

About the Role We are seeking a highly organised, proactive Personal Assistant to provide comprehensive administrative and organisational support to senior Executives in a fast-paced environment. This role ensures executives are supported to focus on strategic priorities while maintaining confidentiality and professionalism. What You'll Do

• Provide high-level administrative support to senior Executives, managing day-to-day activities.
• Manage complex diaries and schedules across multiple time zones, adapting to changing priorities.
• Coordinate meetings, prepare agendas and briefing materials, ensuring Executives are prepared.
• Monitor meeting schedules and timekeeping to ensure diaries run efficiently.
• Act as liaison between Executives, their direct reports and wider business stakeholders.
• Arrange complex domestic and international travel, including flights, accommodation, ground transport and detailed itineraries.
• Process expenses in line with company policies.
• Maintain accurate physical and electronic filing systems.
• Support IT and facilities queries, ad hoc tasks and general office administration.
• Contribute to wider team activities, including Town Halls, departmental communications, engagement events, stationery management and post distribution. What We're Looking For
• Previous experience supporting senior leaders (Director, VP or Executive level) as a Personal Assistant or Executive Assistant.
• Exceptional organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Highly proficient in Microsoft Office, particularly Outlook, Word, PowerPoint and Excel.
• Experience using Microsoft Teams, Zoom and ideally Concur.
• Excellent communication and interpersonal skills with strong attention to detail.
• Able to handle highly confidential information with discretion and professionalism.
• Proactive, adaptable and confident taking initiative where appropriate.
• Calm under pressure with the ability to reprioritise workloads and respond to changing business needs.
• Reliable, flexible and collaborative, with a willingness to support colleagues and provide cover across the Executive Administration team when required.