Personal Assistant of Executive Management

Personal Assistant of Executive Management

Immediately

Job Summary

Responsible secretarial and administrative tasks for a member of the executive management.

Job Description

Executive and Administrative Support

• Manage and maintain the President Director’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, conferences, events, and business visits, including venue arrangements, invitations, agendas, briefing materials, and minutes of meetings.
• Prepare, review, and format correspondence, reports, presentations, letters, meeting materials, and other documents as required.
• Manage incoming and outgoing communications—including emails, phone calls, letters, and official invitations—and ensure timely follow-up.
• Act as the primary point of contact between the President Director and internal departments, external partners, clients, and other stakeholders.
• Organize, prioritize, and monitor action items to support the President Director’s decision-making and efficient workflow.
• Maintain accurate filing systems, records, and confidential documents, ensuring easy access and proper document control.
• Conduct research and compile relevant information, summaries, and background materials on requested business, market, or stakeholder topics.
• Provide administrative support for selected personal matters of the President Director, as required and in accordance with company policies.
• Handle sensitive and confidential information with the highest level of discretion, integrity, and professionalism.

Government Relations and External Stakeholder Support

• Support the President Director in managing relationships and communications with government authorities, regulators, ministries, local administrations, embassies, chambers of commerce, and industry associations.
• Coordinate meetings, official visits, courtesy calls, and events involving government or regulatory stakeholders.
• Prepare briefing notes, stakeholder profiles, meeting agendas, talking points, and follow-up documentation for Government Relations engagements.
• Maintain an up-to-date database of key government, regulatory, industry, and external stakeholder contacts.
• Monitor and summarize relevant government announcements, regulatory developments, public-policy matters, and industry updates for the President Director and relevant internal stakeholders.
• Support the preparation and submission of official correspondence, requests, invitations, and other documentation to government institutions and external authorities.
• Track commitments, action items, approvals, and follow-up activities resulting from meetings with government and regulatory stakeholders.
• Liaise with internal functions—including Legal, Compliance, Communications, Business Development, and Operational Teams—to ensure coordinated and accurate external engagement.
• Assist in organizing company participation in government-led events, industry forums, trade associations, public consultations, and stakeholder engagement activities.
• Ensure that all Government Relations activities are conducted in alignment with applicable laws, internal compliance requirements, and company policies.

Education

• Bachelors in Business Administration or equivalent work experience

• Work Experience

• Minimum of 3-5 years of experience as a Secretary or Personal Assistant to a senior executive.

• Strong organizational and multitasking skills with attention to detail.

• Excellent written and verbal communication skills in English [and any other relevant language].

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently and handle multiple tasks with a high level of professionalism.

• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

• Discretion and confidentiality in handling sensitive information.

• Flexibility to work in a fast-paced and dynamic environment.

• Understanding of government, regulatory, and corporate stakeholder environments is an advantage.

• What else you should know

• Job ID21872

• Type of contractPermanent

• Type of employmentFull Time

• Work modelOn-site

• CompanyPT. TUV Rheinland Indonesia

• Application deadline: as long as the job is listed on our career page, we are looking for suitable candidates (all genders welcome). We are looking forward to receiving your application.

• Behind every successful audit, certification, and inspection stands a strong team in our

• Service Functions. Whether HR, IT, Finance, Marketing, Controlling, Procurement, Facility Management,

• our Shared Service Centers, QHSE, Legal, Corporate Development, or Corporate Communication –

• they all contribute to ensuring that our operational units worldwide can achieve top performance.

• We rely on innovative processes, digital solutions, and a strong corporate culture

• to support employees, create efficient structures, and enable sustainable growth.

• Our work is diverse, ranging from developing modern HR programs to optimizing global

• financial processes to ensuring the highest compliance and quality standards.

• Shape the future of TÜV Rheinland with us!

• In our Service Functions, you can contribute your expertise, optimize processes, and actively participate in shaping

• the company's future. We offer you an international, dynamic environment that fosters innovation, collaboration,

• and personal growth.

• Become part of our strong network and help shape the world of tomorrow with us!

• This might also interest you

• TÜV Rheinland as an employer

• Our mission

• Sustainability and compliance

• Your application process

• 1. Online application

• You can only apply online via our careers page. The application process is very simple and only takes a few minutes.

• stagewave-01

• Personal Assistant of Executive Management

• Jakarta, Indonesia

• Job ID21872

• Type of contractPermanent

• Type of employmentFull Time

• Work modelOn-site

• CompanyPT. TUV Rheinland Indonesia

• Contact us

• TÜV Rheinland Recuiting

• Application deadline: as long as the job is listed on our career page, we are looking for suitable candidates (all genders welcome). We are looking forward to receiving your application.