PERMANENT AU DAYSHIFT, REMOTE - Administration & Accounts Support

This is a remote position.

PERMANENT AU DAYSHIFT, REMOTE

Administration & Accounts Support

Role: Full-Time Role (40 hours

VA Rate: $10-$12 AUD per hour

START ASAP

Role Purpose

• Additional full-time staff member to support the client directly in her business

• Role combines Finance & Accounts, Childcare Administration, Compliance, Executive Support, HR, and Systems.

Key Candidate Qualifications

• CPA qualified

• Strong accounting and finance background

• ISO experience

1. Finance & Accounts

• Bookkeeping

• Payroll, including Single Touch Payroll (STP) and superannuation

• Weekly and monthly invoice batching

• Experience with Xero

• BAS and GST preparation

• Budgeting and cash flow management

• Separate financial reporting for each centre

• Fee collection, debt follow-up, and payment plans

2. Childcare Administration

• Childcare administration experience across multiple sites

• Child enrolments

• Waitlist management

• New family orientation

Child Care Subsidy (CCS) administration

• PRODA

• Enrolment notices

• Occupancy tracking and reporting

• Strong software skills, particularly OWNA

3. Policy, Compliance & Regulatory

• Policy and compliance administration

Strong knowledge of:

• National Quality Framework (NQF)

• National Quality Standard (NQS)

• Education and Care Services National Law & Regulations

• Support with Assessment & Rating preparation

• Quality Improvement Plans (QIPs)

• Notifications and correspondence with the NSW Department of Education via NQA IT System

Maintain:

• Staff qualifications

• Certificates

• WWCC registers

• Monitor staff-to-child ratios and rostering compliance

• Understanding of the Children’s Services Award and relevant employment obligations

• Privacy and record-keeping compliance

4. Communication

• Excellent written and spoken English

• Comfortable writing and sending emails to parents and staff

• Calling parents and staff when required

• Professional and warm communication with families

• Diligent and reliable follow-up

5. Executive Support, HR & Systems

Act as Executive Assistant to Christine

• Diary management

• Meeting management

• Staff recruitment support

• Staff onboarding

• Record-keeping

• Develop systems, processes, and procedures that work consistently across both centres

• Create flowcharts

• Advanced Microsoft Office, particularly Excel

• Highly organised and able to manage competing priorities across two sites

Ideal Candidate Profile

CPA/Accounting + Childcare Administration + Australian childcare compliance experience + strong systems/Excel capability + executive support skills.

Major advantage: Someone who can function as a finance/accounting lead + childcare administrator + compliance coordinator + EA**, rather than being purely an accountant.