People Team Administrator

Reporting to the HR Manager, the People Team Administrator will support the day-to-day administration of our Human Resources function across our US agencies. This role requires a highly organized, detail-oriented individual who excels at maintaining systems and streamlining processes across multiple entities. By managing general HR administration, compensation and benefits tracking, L&D coordination, and cross-agency documentation, you will ensure a premium and unified employee experience while allowing the broader HR team to focus on long-term strategy.

Key Responsibilities

• Onboarding, Offboarding & General HR Administration

• Drive the initial employee lifecycle processes, ensuring a consistent onboarding experience across our distinct US agencies.

• Manage the distribution, collection, and auditing of all new hire documentation, offer letters, and policy acknowledgments.

• Coordinate onboarding logistics, including system setups and mandatory compliance training enrollment.

• Administer the end-to-end offboarding process, organizing exit feedback and ensuring all compliance steps are uniformly met for departing employees.

• Maintain accurate, organized, and up-to-date employee records in the HRIS, designing systems to ensure data consistency across all agency entities.

• Compensation, Benefits & Leave Administration

• Support routine benefits administration, including enrollments, life-event changes, and basic employee inquiries.

• Assist with compensation administration, ensuring accurate data entry, tracking, and organization during review cycles.

• Manage the administrative workflow and tracking for Leaves of Absence (LOA) and employee accommodation requests.

• Ensure accurate record-keeping and cross-agency alignment for all benefits, compensation, and leave documentation.

• Performance Reviews & Learning & Development

• Support the administrative rollout, communications, tracking, and backend organization for mid-year and annual performance reviews.

• Assist with Learning & Development (L&D) administration, including coordinating training logistics, tracking participation, and organizing resources.

• Own the tracking of new hire milestones, prompt managers to conduct required check-ins, and schedule our "90-Day Check-In" meetings.

• Compile feedback from 90-day check-ins and translate it into actionable metrics and summaries for the HR team.

• Compliance

• Audit and complete all I-9 verifications, proactively tracking work authorization expiration dates for timely reverification.

• Assist with general HR compliance documentation and ad-hoc operational projects as needed.

Skills, Knowledge and Expertise

• 1+ years of experience in HR administration, with hands-on involvement or direct support of processes such as Leaves of Absence (LOA), benefits administration, and performance review communications.
• Exceptional organizational and time-management skills, with a proven ability to maintain systems that track moving parts across multiple business groups.
• A highly detail-oriented approach to general HR processes, ensuring accuracy and consistency throughout the entire employee lifecycle.
• The ability to handle sensitive and confidential information with absolute discretion.