Payroll Specialist

Yoh

Payroll Specialist

Category: Admin/HR/Accounting/Finance

Employment type: Contract

Reference: BH-401296

Yoh is hiring a Payroll Specialist for our diagnostics and life sciences client. In this role, you will be responsible for supporting the accurate and timely processing of employee payroll while ensuring compliance with federal, state, and local wage and hour regulations. The Payroll Specialist will manage semi-monthly and biweekly payroll activities, maintain payroll records, resolve discrepancies, process payroll adjustments, and collaborate with Human Resources, Finance, and department managers. The ideal candidate will have experience with payroll processing, HRIS systems, payroll compliance, and employee benefits deductions, along with strong attention to detail and the ability to maintain confidential employee information.

Industry: Diagnostics

Location: El Monte, CA

Compensation: $27 - $31/hr Type: Contract

Job Functions

• Support the accurate and timely processing of semi-monthly and biweekly payroll for company employees.
• Review and audit payroll information to ensure accuracy and compliance with company policies and applicable federal, state, and local wage and hour laws.
• Process payroll transactions, including employee salaries, benefits, garnishments, taxes, and other payroll deductions.
• Ensure accurate processing of payroll updates, including new hires, terminations, compensation changes, and employee status changes.
• Calculate and process final paychecks for terminated employees in accordance with applicable state laws.
• Review and reconcile employee benefit deductions for all payrolls processed.
• Maintain payroll systems and records to ensure employees are accurately compensated for reported hours worked.
• Collaborate with department managers to resolve outstanding time-off requests, punch corrections, timecard discrepancies, and Personnel Action Forms (PAFs).
• Research and resolve payroll discrepancies, including prior-period payroll adjustments and employee payment concerns.
• Respond to employee and management payroll inquiries in a timely, accurate, and professional manner.
• Prepare payroll reports, research payroll-related topics, and generate ad hoc reports as requested.
• Submit payroll documentation and supporting records to the Company Controller for final review and approval.
• Support internal and external audits by preparing and providing accurate payroll records, reports, and supporting documentation.
• Maintain current knowledge of payroll laws, regulations, and compliance requirements.
• Identify and recommend improvements to payroll software, systems, processes, and procedures.
• Ensure payroll activities are performed in accordance with company policies, procedures, and applicable regulatory requirements.
• Maintain strict confidentiality of employee payroll, benefits, and personal information.
• Support HR-related administrative activities, including benefits administration, employee communications, audit compliance, employee engagement, and training initiatives as assigned.
• Perform additional payroll and HR-related responsibilities as assigned by management.

Education, Licensure and/or Experience

• Bachelor's degree in Business Administration, Management, or a related field, or a certificate in Human Resource Management preferred.
• Minimum of two (2) to three (3) years of Payroll and/or Human Resources administration experience.
• Experience processing semi-monthly and biweekly payroll.
• Strong knowledge of federal, state, and local wage and hour laws, basic labor regulations, and payroll compliance requirements.
• Familiarity with HIPAA compliance requirements and confidential employee information management.
• Experience working with HRIS and payroll processing systems.
• Knowledge of payroll deductions, tax withholding, garnishments, benefits reconciliation, and final paycheck requirements.
• Experience reviewing timecards, payroll adjustments, employee status changes, and personnel action documentation.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Strong analytical and problem-solving skills with the ability to identify and resolve payroll discrepancies.
• Excellent organizational skills and attention to detail, with a commitment to payroll accuracy and timely processing.
• Strong written and verbal communication skills, including proper grammar and professional correspondence.
• Ability to communicate effectively with employees, management, Human Resources, and Finance teams.
• Demonstrated ability to maintain confidentiality and handle sensitive employee and payroll information with professionalism and integrity.
• Ability to prioritize multiple assignments, meet payroll deadlines, and work independently with minimal supervision.
• Ability to follow established procedures, company policies, and compliance requirements.
• Strong resourcefulness and ability to learn new payroll systems, processes, and regulatory requirements.
• Ability to independently resolve routine payroll and administrative issues.
• Typing proficiency of 50+ words per minute preferred.

Physical Job Requirements

• Professional office environment.
• Regular use of a computer, keyboard, mouse, telephone, and other standard office equipment.
• Prolonged periods of sitting and working at a computer while processing payroll and reviewing employee records.
• Regularly required to communicate with employees, managers, and internal departments.
• Ability to review detailed payroll reports, spreadsheets, timekeeping records, and financial documentation.
• May require extended periods of computer work during payroll processing deadlines and audit preparation.

Estimated Min Rate: 21.70 Estimated Max Rate: 31.00

What’s In It for You?

We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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