Payroll Specialist

Payroll Specialist

We are looking for a Payroll Specialist to join a team in Oceanside, California in a contract-to-permanent capacity. This position is ideal for someone who excels in a high-volume environment, enjoys resolving payroll discrepancies, and takes pride in producing accurate pay for a large field workforce. The role requires close coordination with job site records, careful review of manual timekeeping documents, and dependable payroll processing using Paychex.

Responsibilities

• Gather and review paper timesheets from field employees and internal contacts to prepare weekly payroll for a large employee population.

• Investigate missing or unclear time entries by verifying the correct job site, employee details, and hours worked before payroll is finalized.

• Process full-cycle payroll through Paychex with a strong focus on wage accuracy, piece-rate calculations, and timely completion.

• Compare pay data against submitted records to identify discrepancies and correct errors before checks are issued.

• Manage payroll for approximately 400 or more employees each week while maintaining consistent accuracy under deadlines.

• Organize and distribute payroll checks into the appropriate employee folders, ensuring earnings tied to multiple jobs are recorded correctly.

• Handle manual payroll tasks and check-related activities as needed to support weekly payroll operations.

• Maintain careful attention to employee identification details, especially when working with individuals who have similar names.

• Experience processing full-cycle payroll in a high-volume environment.

• Background managing payroll for workforces of 300 or more employees, preferably in construction or another field-based industry.

• Proficiency with Paychex for payroll entry, review, and processing.

• Ability to work accurately with paper timesheets, manual checks, and other hands-on payroll processes.

• Strong attention to detail with the ability to distinguish between similar employee names and records.

• Skilled in researching payroll discrepancies and confirming hours, pay rates, and job assignments.

• Spanish language skills are preferred for effective communication with a diverse workforce.