Payroll Specialist

Certified Payroll

We are looking for a detail-oriented payroll specialist to support a growing organization in Bensalem, PA. This contract opportunity is ideal for someone who can independently manage payroll operations, navigate union requirements, and maintain accurate reporting in a fast-moving environment. The position also offers the chance to contribute to HR-related activities as business needs expand.

Responsibilities

• Oversee end-to-end weekly payroll processing for a workforce of roughly 80 employees while ensuring timely and accurate pay delivery.

• Administer certified and union payroll activities, including wage rates, dues, benefit contributions, and compliance with applicable labor agreements.

• Compile and submit recurring payroll and labor documentation to multiple agencies in accordance with reporting deadlines.

• Partner with contractors and internal project personnel to gather, verify, and reconcile payroll-related workforce information.

• Review payroll entries for accuracy by validating hours, deductions, earnings, and employer-paid obligations before finalizing each cycle.

• Maintain organized employee payroll files and uphold compliance with federal, state, local, and union-related requirements.

• Address employee questions related to pay, resolve discrepancies efficiently, and provide clear communication regarding payroll matters.

• Support onboarding documentation, employee record updates, benefits-related administration, and other HR coordination tasks as needed.

• Assist with year-end payroll responsibilities such as wage statement preparation, reporting support, and audit readiness.

• Produce payroll, compliance, and workforce reports for leadership to support operational planning and labor tracking.

• At least 3 years of payroll administration experience, including ownership of regular payroll cycles.

• Practical experience using ADP Workforce Now or a comparable payroll platform in a hands-on capacity.

• Background handling union and certified payroll processes is strongly preferred.

• Familiarity with construction, contractor, manufacturing, distribution, or similar operational environments is preferred.

• Working knowledge of payroll regulations, tax requirements, labor reporting, and compliance standards.

• Proficiency with Microsoft Excel and the ability to prepare accurate payroll reports.

• Strong attention to detail, sound organizational skills, and a high level of accuracy in data handling.

• Experience supporting HR functions such as onboarding, employee relations, benefits administration, or personnel records is a plus.

• TalentMatch®

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