Payroll Specialist

Payroll Specialist

We are looking for an experienced payroll specialist to support accurate, compliant payroll operations for a workforce of more than 300 employees in Grand Rapids, Michigan. This position plays a key role in delivering dependable payroll processing, maintaining precise records, and serving as a reliable resource for employees, internal teams, and external partners. The ideal candidate brings strong analytical skills, sound judgment, and a commitment to improving payroll workflows and system performance.

Responsibilities

• Manage end-to-end biweekly payroll processing for a multi-employee population, ensuring pay is delivered correctly and on schedule.

• Investigate and resolve payroll issues such as deduction inconsistencies, payment errors, and off-cycle check requests with attention to detail and urgency.

• Monitor payroll activities for adherence to tax regulations, benefit withholdings, and company policies related to compensation and time off.

• Review employee payroll data, benefit elections, and supporting records through routine audits to maintain accuracy and compliance.

• Maintain organized and current payroll documentation, including transaction records and employee-related payroll files.

• Produce payroll-related reports that support verification, auditing, workforce analysis, and management decision-making.

• Respond to payroll questions from employees and partner contacts, providing clear guidance and timely resolution to concerns.

• Train new users on timekeeping and benefits platforms to promote a smooth onboarding experience and effective system usage.

• Partner with the broader team to enhance payroll processes, support system updates and testing, and identify opportunities to improve efficiency and reliability.

• At least 3 years of payroll administration experience in a detail-oriented business environment.

• Demonstrated success processing full-cycle payroll for employee populations of 300 or more.

• Working knowledge of multi-state payroll practices, payroll tax considerations, and compliance requirements.

• Hands-on experience with payroll systems such as Paycor.

• Familiarity with benefit deductions, direct deposit administration, and paid time off tracking.

• Strong auditing, problem-solving, and recordkeeping skills with a high level of accuracy.

• Ability to communicate effectively with employees, internal stakeholders, and external partners while handling sensitive information discreetly.

• Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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• All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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