About this role
Payroll Office Assistant at University of Portland
The Payroll Office Assistant position serves as an essential function of support to the Payroll team while focusing mainly on updating electronic employee files and daily administrative support. This position reports to the Payroll Lead.
Core Duties
- Daily scanning and indexing in electronic employee files using the University’s document imaging system
- Copying, filing, shredding of sensitive documents
- Assist staff members with internal audits using Excel, Banner and Paycom
- Complete employment verification documents
- Run campus on errands
- Answering phones and greeting visitors
- Sort incoming and outgoing mail
- Additional duties as assigned
Minimum Qualifications
- Strong commitment to confidentiality and willingness to sign a confidentiality agreement
- Attention to detail and thoroughness
- Experience with a database or enterprise system and willingness to learn new tools/systems quickly
- Experience organizing and auditing data in Microsoft Excel
- Demonstrated technical and organizational skills
- Customer service experience working with a variety of types of people
- Maintain professional appearance and work habits
- Able to work 5 – 10 hours per week during the academic year
- Ability to keep high level of confidentiality
Preferred Qualifications
- Experience working in a professional office
- Knowledge of web design and Banner and Paycom products
- Availability during the breaks and summer months
- Students with Federal Work Study in Financial Aid package preferred
Physical Requirements
- N/A
Posting Detail Information
Posting Number SE1144-2023
Number of Vacancies 1
Estimated Start Date 10/26/2026
Open Date 10/06/2026
Close Date 01/29/2027
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Required Documents
- Resume
Optional Documents
- Cover Letter