Payroll Coordinator

Payroll Coordinator

Direct hire

Industry: Large commercial construction company

Hours: Full time

Location: Waltham

Onsite daily for 3 months to train. Once settled, it is 4 days onsite

We're looking for a detail-oriented Payroll Coordinator to join our team and help ensure our employees are paid accurately and on time each week. You will support weekly payroll processing for a high-volume, multi-state workforce of about 700 union and non-union employees.

Responsibilities

• Process weekly payroll for about 700 union and non-union employees, including time, earnings, deductions, payroll taxes, and net pay.
• Prepare and submit weekly certified payroll reports and maintain supporting documentation.
• Maintain electronic payroll files and payroll setup for union employees, including new employee setup and rate updates.
• Enter approved payroll changes and maintain accurate and up-to-date payroll records.
• Report new hires to applicable state agencies and respond to unemployment inquiries.
• Handle garnishment and tax levy inquiries and complete related payroll system setup.
• Serve as a primary contact for routine employee and manager payroll questions.
• Assist with year-end payroll audits, reconciliations, and other payroll reviews.
• Cross-train with the Payroll Manager on union remittances, market recovery, state payroll tax filings, Forms 940 and 941, and other payroll compliance responsibilities.
• Perform other payroll and administrative duties as needed.

Skills & Experience:

• 2-5 years of experience with multi-state, in-house payroll or equivalent relevant experience.
• Working knowledge of gross-to-net payroll calculations, payroll deductions, and payroll taxes.
• Strong computer skills, including Microsoft Office, particularly Excel, and experience with payroll or accounting software.
• Strong attention to detail and a commitment to accuracy and confidentiality.
• Ability to work independently, meet weekly payroll deadlines, and manage competing priorities.
• Willingness to learn and take on additional payroll compliance responsibilities as the role develops.

Nice to Have:

• Construction or union payroll experience.

• Experience with CMiC.

• Depending on relevant experience, the annual salary range is $75,000-$85,000.

• LI-SM1

• AFHR

• EEO Statement

• The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process, and always double check the email address of the Recruiter to ensure it’s from an official Planet domain and not a domain with an alternative extension like .net, .org, or .jobs.

• The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.