Payroll Admin (SG Support)

Job Description

Location: Remote, PH Employment Type: Full-Time

Job Summary

We are seeking a detail-oriented and organized Payroll Admin to support the company's payroll operations and administrative functions. The successful candidate will be responsible for end-to-end payroll processing, employee records management, contract administration, and coordination of employee-related activities while ensuring compliance with company policies and relevant employment regulations.

Key Responsibilities

• Payroll Administration

• Process monthly payroll accurately and on time for employees and external staff.

• Maintain and reconcile employee timekeeping and attendance records.

• Input and update employee information, including new hires, terminations, salary adjustments, and benefits in the payroll system.

• Review and approve medical claims, leave records, and payroll-related transactions.

• Perform payroll reconciliation and ensure compliance with payroll procedures and deadlines.

• Manage payroll billing and related documentation.

• Employee Records & Contract Management

• Prepare employment contracts, contract renewals, and amendments for external staff.

• Coordinate the distribution and collection of signed employment contracts.

• Maintain accurate and up-to-date employee personnel files and records.

• Ensure confidentiality and proper handling of employee information.

• Administrative Support

• Schedule and coordinate employee training courses and medical check-ups.

• Maintain medical claims records and other HR administrative databases.

• Prepare and submit monthly waiver of levy applications and other required employment-related submissions.

• Assist with general administrative duties and documentation management.

• Provide support on ad hoc administrative and payroll-related projects as assigned.

• Qualifications & Experience

• Minimum 3 years of experience in payroll processing and administrative support.

• Experience handling payroll software and Microsoft Excel.

• Familiarity with payroll regulations, statutory requirements, and employment administration.

• Knowledge of Singapore Ministry of Manpower (MOM) regulations is an advantage.

• Experience in maintaining employee records and handling confidential information.

• Skills & Competencies

• Strong attention to detail and high level of accuracy.

• Excellent organizational and time management skills.

• Ability to work independently with minimal supervision.

• Strong numerical and analytical abilities.

• Good communication and interpersonal skills.

• Proficient in Microsoft Office applications, particularly Excel.

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

• Key Performance Indicators (KPIs)

• Timely and accurate payroll processing.

• Accuracy of employee records and payroll data.

• Compliance with payroll and employment regulations.

• Timely completion of administrative tasks and submissions.

• Efficient management of employee documentation and contracts.