Patent Docketing Specialist

Job title: Patent Docketing Specialist

About the Role Develops and promotes a collaborative atmosphere and provides confident, responsive support to clients, attorneys, paralegals and secretaries. Demonstrates a proactive and comprehensive approach to all aspects of docketing. Maintains the patent docketing database for all offices which include Boston, DC, New York, Denver and Palo Alto.

What You'll Do

• Thoroughly reviews incoming USPTO and foreign associate correspondence daily for deadlines, enters appropriate information into the docketing database, reports and saves mail to client workspace, aiming to complete the process within one day. Bring any exceptions to the IP Docketing Supervisor.
• Enter new records into the docketing database from information contained in newly-filed patent applications, completes checklist and confirms filing package is filed in docketing workspace.
• Dedocket actions in the docketing database from information contained in newly-filed responses and other follow-on documents, complete checklist and move filing package in docketing workspace.
• Enter bar dates and target filing dates into CPI from information obtained from Patent Administrator’s New Matter emails.
• Develops and maintains strong knowledge of U.S. and foreign patent rules and is attentive to proposed rule changes. Works with IP Staff Training & Docketing Manager and Patent Administrators to prepare for rule changes.
• Demonstrates a strong commitment to professionalism, delivering high-quality service, and maintaining a positive, solution-oriented (“can-do”) approach.
• Effectively supports internal departments, external clients, and vendors through clear, courteous communication via electronic correspondence, telephone, and in-person interactions.

What We're Looking For

• Strong knowledge of USPTO Rules.
• Professional demeanor, exacting attention to detail, high quality work standards, and the ability to prioritize and perform effectively under pressure.
• Excellent oral and written communication skills.
• Excellent organizational and interpersonal skills necessary.
• Ability to meet deadlines with minimal supervision.
• Strong computer skills necessary with experience in CPI, Word, Outlook, Access, IPDAS.
• Ability to work overtime as needed.
• Remains open to technological change as generative AI becomes more integrated into the firm’s practice, actively develop comfort with new tools, and adapt how work is performed to support efficiency and innovation.
• Education: BA/BS or equivalent experience.
• Experience: Prior IP prosecution experience in the capacity of a secretary, paralegal or docketer preferred.

Nice to Have

• BA/BS or equivalent experience (if not already listed).
• Prior IP prosecution experience in the capacity of a secretary, paralegal or docketer.
• Familiarity with generative AI tools and related workflows.

Compensation & Benefits

• The hiring range for this position is $87,600 - $120,700 annually, with final compensation based on experience, qualifications and internal equity. This position is eligible for a Hybrid Schedule.
• Medical, dental, and vision insurance
• 401(k) with company match and profit-sharing options
• Paid time off and holidays