Partnerships Assistant

Summary

The Partnerships Assistant plays a vital role in strengthening humanitarian program delivery by cultivating and managing strategic alliances with local and international non-governmental organizations, community figures, and key stakeholders. This position is essential for mapping the partnership landscape, ensuring robust collaboration frameworks, and facilitating the administrative and operational processes required to sustain effective joint initiatives.

Responsibilities

• Cultivate and sustain relationships with a diverse network of local and international NGOs, community leaders, and other relevant stakeholders.

• Provide comprehensive support in the drafting, negotiation, and execution of partnership agreements.

• Create and continuously update a centralized database of stakeholders, encompassing NGOs, community-based organizations, government bodies, UN agencies, and local community structures.

• Lead efforts in identifying potential partners, conducting capacity assessments, and performing due diligence prior to formal engagement.

• Prepare, monitor, and manage Memoranda of Understanding (MoUs), sub-grant agreements, and partnership contracts, including tracking renewals and expiration dates.

• Organize and facilitate joint planning sessions, coordination meetings, and forums with partners; document proceedings through minute-taking, ensure follow-through on action items, and represent the organization at cluster, sector, and inter-agency gatherings as delegated.

• Act as a liaison between external partners and internal departments (including Programmes, Finance, MEAL, and Compliance) to address and resolve operational issues efficiently.

• Guide community entry strategies and foster acceptance by engaging with traditional, religious, and community leadership.

• Track partner performance, adherence to reporting schedules, and fulfillment of commitments, escalating any concerns to management as necessary.

• Ensure all partnership documentation and records are maintained securely and in strict compliance with organizational policies and donor regulations.

• Execute additional tasks and responsibilities as assigned by the direct supervisor.