Part-Time Executive Assistant

Part-Time Executive Assistant

Position overview: The Executive Assistant will provide high-level administrative and project coordination support to the Executive Director overseeing operations across Oregon, Washington, Alaska, and Idaho. This position is ideal for a proactive, highly organized professional who enjoys supporting executive leadership while managing multiple priorities in a collaborative, mission-focused environment. In addition to daily executive support, this individual will play an important role in coordinating an upcoming office relocation and supporting exciting regional initiatives.

Perks:

• Pay: Earn $26–$30 per hour, with flexibility based on experience.
• Flexible Part-Time Schedule: Enjoy 20–25 hours per week with scheduling flexibility during standard business hours.
• Primarily Remote Work: Work from home while maintaining a connection to the local team through occasional onsite responsibilities.
• Meaningful Mission: Support a nonprofit organization committed to strengthening communities through recreation and accessible programming.
• Variety & Opportunity: Gain exposure to executive leadership, operational projects, and exciting organizational initiatives, with potential for an extended or permanent opportunity.

Responsibilities

• Provide comprehensive administrative support to the Executive Director, including scheduling, correspondence, calendar management, and coordination of executive priorities.
• Organize meetings, maintain records, prepare documents, and ensure timely communication across regional leadership and stakeholders.
• Coordinate the organization's upcoming Beaverton office relocation, assisting with planning, packing, vendor communication, moving logistics, and office setup.
• Support operational initiatives and special projects, including preliminary coordination related to the opening of a new Portland Tennis Center.
• Visit the Beaverton office approximately twice weekly to retrieve mail, manage essential administrative tasks, and assist with onsite needs.
• Track deadlines, anticipate leadership needs, and independently manage competing priorities to ensure smooth day-to-day operations.

Qualifications

• Demonstrated experience providing executive-level administrative support to senior leadership, ideally within a nonprofit or mission-driven organization.
• Strong organizational, calendar management, communication, and multitasking skills with exceptional attention to detail.
• Experience coordinating projects, office operations, relocations, or other administrative transitions.
• Proficiency with common office technology, virtual collaboration platforms, and administrative software.
• Ability to work independently in a remote environment while reliably traveling to Beaverton, OR, for required onsite responsibilities.

Compensation and benefits:

• This position offers an hourly pay rate of $26–$30 per hour, depending on experience and qualifications, with flexibility for exceptional candidates. The anticipated schedule is 20–25 hours per week, Monday through Friday, with flexibility between 9:00 a.m. and 5:00 p.m.
• This is an approximately three-month temporary assignment with the potential for extension or transition into a permanent position based on organizational needs. The role is primarily remote, with required onsite responsibilities in Beaverton, Oregon. Eligibility for benefits through Scion Staffing will be based on applicable assignment terms and plan requirements.

About our search firm:

• Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online.

• Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.