Paralegal

Paralegal

We are looking for an experienced Paralegal to join a busy legal practice in Costa Mesa, California on a Long-term Contract basis. This position supports attorneys on estate planning, trust administration, real estate, and business-related matters, with a strong focus on preparing accurate documents and keeping matters moving efficiently. The role offers regular interaction with clients and outside partners while helping maintain organized files, schedules, and transaction records.

Responsibilities

• Prepare, edit, and finalize legal documents, letters, and client-facing materials with careful attention to accuracy and presentation.
• Assist with drafting estate planning materials such as wills, trusts, powers of attorney, and healthcare directive documents.
• Support trust administration work by updating records, organizing supporting documentation, and helping track required follow-up steps.
• Contribute to transactional matters involving property, contracts, and business entities by assembling and reviewing supporting paperwork.
• Coordinate signatures, notarizations, filings, and recording activities to help ensure documents are executed properly and on time.
• Maintain attorney calendars, monitor deadlines, schedule meetings, and help manage day-to-day workflow across active matters.
• Communicate professionally with clients, advisors, title and escrow contacts, and other external parties regarding documentation and status updates.
• Organize and maintain electronic and hard-copy files, while also assisting with engagement letters, closing materials, billing support, and basic research tasks.

Requirements

• At least 3 years of experience in a Legal Secretary, Legal Assistant, or Paralegal position.
• Background in estate planning, trust administration, or closely related legal practice areas.
• Exposure to transactional legal work, ideally involving real estate, business matters, or corporate documentation.
• Strong working knowledge of Microsoft Office applications, including Word, Outlook, and Excel.
• Excellent proofreading, organization, and detail-management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced legal environment.
• Strong written and verbal communication skills, with the ability to work independently and maintain professionalism.
• A Paralegal Certificate, Notary Public commission, or experience with trust funding and post-signing estate planning matters is helpful.