P/T Office Operations Coordinator

P/T Office Operations Coordinator

P/T Office Operations Coordinator

This listing closes on 10/11/2026 at 11:59 PM Eastern Time (US & Canada).

Ocean County College

Salary: $20.89 - $23.15 Hourly

Location: Main Campus - Toms River, NJ

Job Type: Part-Time

Job Number: 202301330

Division: Student Affairs

Department: Student Services

Opening Date: 09/29/2026

Closing Date: 10/11/2026 at 11:59 PM Eastern Time (US & Canada)

Description

• The Office Coordinator provides administrative and operational support for Student Services and designated administrators. The position serves as a primary point of contact for students, employees, and members of the public seeking information about Student Services programs and services, provides routine information and assistance, and appropriately refers complex, sensitive, or non-routine matters to the appropriate personnel.

• The Office Coordinator coordinates designated administrative processes and workflows, maintains confidential records and tracking systems, prepares routine communications and documents, coordinates scheduling and administrative logistics, and supports the efficient operation of Student Services. The position ensures administrative tasks, documentation, and routine processes are completed accurately, timely, and in accordance with established procedures.

• Classification: Non-Affiliated Hourly

• Staff Duration: Part Time 12 months

• What You Will Do

• Serves as a primary point of contact for students, employees, and members of the public seeking information regarding Student Services programs and services; responds to routine inquiries and appropriately refers complex, sensitive, or non-routine matters to the appropriate personnel.

• Provides administrative support for designated Student Services processes by maintaining records and tracking systems, monitoring routine deadlines, organizing documentation, preparing standard correspondence, and ensuring information is appropriately routed.

• Maintains the Formal Student Complaint Tracker and other designated administrative tracking systems in accordance with established procedures; monitors routine deadlines and notifies appropriate personnel of outstanding requirements or approaching deadlines.

• Provides administrative support for the Tuition Refund Appeals Committee and other designated Student Services processes by preparing agendas and meeting materials, maintaining administrative records, organizing documentation, and coordinating routine communications in accordance with established procedures.

• Assigns and tracks required Academic Integrity workshops in accordance with established procedures; communicates routine requirements and deadlines to students and maintains accurate registration and completion records.

• Provides routine administrative support using Maxient and other designated College systems, including data entry, information tracking, record maintenance, and preparation of standard reports; refers substantive system, case, or policy questions to the appropriate personnel.

• Coordinates calendars, appointments, meetings, and routine event logistics for the Executive Director of Student Services.

• Creates, prepares, formats, proofreads, and distributes departmental documents, correspondence, forms, and other materials; assists with updates to designated Student Services webpages, handbook sections, and related publications.

• Coordinates routine departmental administrative operations, including correspondence, mailings, print orders, supplies, and other assigned office functions.

• Processes purchase orders, invoices, and other assigned financial or administrative documentation and maintains appropriate records in accordance with College procedures.

• Maintains a high level of confidentiality and appropriately safeguards sensitive student, employee, and institutional information and records.

• Performs other related duties and special projects as assigned.

• The Successful Candidate Must Have

• Associate’s Degree.

• Three years of progressively responsible department, office operations, administrative support, or client service experience involving the management of multiple priorities, confidential information, records, and inquiries.

• Demonstrated proficiency with Microsoft Office Suite and database or information management systems, with the ability to learn and effectively utilize evolving College technologies.

• Demonstrated experience coordinating meetings, calendars, administrative processes, and/or financial documentation, with strong organizational skills and attention to detail.

• Demonstrated ability to establish positive and productive relationships with students, employees, and members of the public, with excellent verbal and written communication skills and the ability to exercise appropriate discretion when handling confidential information.

• Even Better If You Have

• Prior administrative or office operations experience in higher education, student affairs, or a related educational environment.

• Experience working with student information, case management, or database systems, such as Colleague, Informer, Maxient, or similar systems.

• Experience coordinating confidential administrative processes, records, tracking, or reporting within a complex organization.

Ocean County College offers the following benefits to part-time Non-Affiliated Hourly Personnel:

Personal Time Off:

• OCC offers generous time off every fiscal year. Mid-year appointments will receive a prorated share of allotted time off.

• Vacation: Thirteen (13) Days

• Sick: Thirteen (13) Days

• Holidays: Fifteen (15) College Recognized Holidays

Pension Benefits:

• Participation in the New Jersey State Pension System is a requirement of eligible employees. This position is only eligible for the Defined Contribution Plan (DCRP). For more information visit: https://www.state.nj.us/treasury/pensions/pension-info-active.shtml

Employee Assistance Program:

• OCC offers all employees to take advantage of our Employee Assistance Program (EAP) for mental health support. This is a free and completely confidential service where EAP counselors provide assessment, support, and if needed referrals to additional services.

• Ocean County College

• Address: 1 College Drive, Toms River, New Jersey, 08754

• Website: http://www.ocean.edu