P/T Counseling Operations Technician

P/T Counseling Operations Technician 20 hrs/wk (GLS Grant- Suicide Prevention)

This listing closes on 11/8/2026 at 11:59 PM Eastern Time (US & Canada).

Employer

Ocean County College

Salary

$18.92 - $20.06 Hourly

Location

Main Campus - Toms River, NJ

Job Type

Part-Time

Job Number

202301346

Division

Student Affairs

Department

Counseling Center

Opening Date

10/22/2026

Closing Date

11/8/2026 at 11:59 PM Eastern Time (US & Canada)

The Position

The P/T Counseling Operations Technician will work to support the OCC WAVES II Institutionalization Project, which is supported by the Garrett Lee Smith Campus Suicide Prevention grant. Under the overall administrative supervision of the Project Administrator and working closely under the daily operational direction of the Counseling Project Coordinator, the Counseling Operations Technician will serve as the structural and administrative support hub for the grant’s front-end operations. The Counseling Operations Technician will work in alignment with the Counseling Project Coordinator to coordinate scheduling for campus-wide trainings, partner meetings, and manage the physical and digital tracking of grant-funded educational materials, and organize documentation for procurement requests and fiscal tracking.

The P/T Counseling Operations Technician will work 20 hours a week with 100% of their time committed to the OCC WAVES II project.

Classification: Non-Affiliated Hourly Duration: 12 months/yr Continued employment is contingent upon receiving grant funding; Grant recertification occurs in September 2027. This position is 100% funded by the GLS grant.

What You Will Do

• Coordinate calendar scheduling, room reservations, AV/technology requests, speaker logistics, and participant registration lists for campus-wide suicide prevention trainings, workshops, and regional conferences.
• Organize meeting logistics, compile meeting packets, record minutes, and track attendance for the grant’s Advisory Coalition and campus/community partner meetings.
• Maintain physical and digital tracking logs for all grant-funded materials; submit promotional literature requests to College Relations and coordinate campus distribution.
• Collect, audit, and clean day-to-day operational metrics, including training attendance rosters, workshop feedback, and survey response counts; into standardized formats ready for quarterly SPARS reporting.
• Assist with the administrative rollout of the campus-wide student needs assessment alongside Institutional Research initiatives.
• Compile, organize, and submit required administrative documentation for grant-related procurement requests, purchase orders, invoices, and expense tracking to ensure fiscal compliance.
• Maintain organized digital document repositories for grant resources, partner meeting minutes, committee communications, and promotional assets.
• Perform related administrative and operational duties as assigned to support the goals of the OCC WAVES II project.

The Successful Candidate Must Have

1. Associate's Degree. A high school diploma or GED and one year of additional experience (total of two years relevant experience) may be substituted for the degree requirement.
2. At least one year of experience in a customer-facing role that involved schedule coordination or event planning, logging or documenting data within a spreadsheet, and managing digital files and creating reports.

Even Better If You Have

• Previous experience working in a college/university setting, community mental health agency, counseling center, or student services environment.
• Written and verbal proficiency in Spanish to assist in campus outreach and communications.

Ocean County College offers the following benefits to part-time Non-Affiliated Hourly Personnel:

Personal Time Off: OCC offers generous time off every fiscal year. Mid-year appointments will receive a prorated share of allotted time off.

Vacation: Thirteen (13) Days Sick: Thirteen (13) Days Holidays: Fifteen (15) College Recognized Holidays

Pension Benefits: Participation in the New Jersey State Pension System is a requirement of eligible employees. This position is only eligible for the Defined Contribution Plan (DCRP). For more information visit: https://www.state.nj.us/treasury/pensions/pension-info-active.shtml

Employee Assistance Program: OCC offers all employees to take advantage of our Employee Assistance Program (EAP) for mental health support. This is a free and completely confidential service where EAP counselors provide assessment, support, and if needed referrals to additional services.

01

If you have experience in a customer-facing role involving schedule coordination, spreadsheets, and/or managing files, briefly explain what you did (1-2 sentences). If you do not have any experience, write N/A.

02 This position is a fully in-person position. Are you able to work in person at our location in Toms River, NJ?

• Yes
• No

03 Are you bilingual in English and Spanish? Please select the option that best describes your proficiency level in speaking, reading, and writing both languages.

• Fluent in both English and Spanish (speaking, reading, and writing)

• Proficient in both English and Spanish (can hold a conversation, read, and write with some assistance).

• Basic proficiency in both English and Spanish (can understand and communicate in simple terms).

• I am not fluent in Spanish

• Required Question

Employer

Ocean County College

Address

1 College Drive

Toms River, New Jersey, 08754

Website

http://www.ocean.edu

Apply

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