Operations Lead

We’re seeking an Operations Lead to oversee day-to-day operations and ensure the smooth delivery of client projects across the business, ensuring work is properly planned, resourced, coordinated, quality-checked, and delivered on time.

The role will provide operational leadership across client delivery, project workflows, team capacity, and internal processes while giving the CEO/Founder greater room to focus on strategy, business development, sales, and growth.

Key Responsibilities

• Own day-to-day operational delivery across client projects, ensuring work moves efficiently from briefing through execution, review, approval, and final delivery.

• Establish clear ownership, priorities, timelines, and accountability for all projects and deliverables.

• Coordinate multiple client projects and cross-functional resources across account management, creative, content, design, growth, technology, and external partners.

• Develop and maintain project trackers, delivery schedules, production calendars, and workflow systems to provide clear visibility of project status and deadlines.

• Ensure projects are properly scoped, planned, resourced, and scheduled, with dependencies and potential delivery risks identified early.

• Monitor team workload, capacity, and utilisation, and allocate resources according to project priorities and delivery requirements.

• Lead regular project planning and operational check-ins, following up on milestones, outstanding actions, approvals, and deadlines.

• Ensure effective handovers and communication between teams, particularly around briefs, feedback, approvals, responsibilities, and changes to project scope.

• Establish quality-control checkpoints and ensure client deliverables meet agreed briefs, standards, timelines, and expectations before submission.

• Identify and resolve recurring delivery, workflow, quality, or resource issues, escalating significant risks where necessary.

• Provide day-to-day operational direction to delivery team members and support onboarding, performance management, and accountability.

• Develop and improve operational processes, workflows, SOPs, and systems to increase efficiency, consistency, and turnaround time.

• Recommend and implement appropriate tools and automation to improve project visibility, collaboration, and operational efficiency.

• Provide the CEO/Founder with regular updates on delivery performance, team capacity, operational risks, client issues, and areas requiring attention.

• Promote a culture of ownership, accountability, proactive communication, quality, and continuous improvement across the team.

Requirements

• Bachelor’s degree in Business Administration, Management, Project Management, Operations Management, or a related field.

• 4–6+ years of relevant experience in operations, project management, agency delivery, client services, production management, or a comparable environment.

• Experience working in a creative, digital, marketing, advertising, consulting, or other client-service environment is strongly preferred.

• Demonstrated experience managing multiple projects, deliverables, deadlines, and stakeholders simultaneously.

• Experience coordinating multidisciplinary teams across functions such as account management, creative, content, design, marketing, technology, or external vendors.

• Strong understanding of project planning, resource allocation, workflow management, quality control, and delivery processes.

• Experience managing project trackers, delivery schedules, task management systems, or similar operational tools.

• Experience developing or improving SOPs, workflows, and internal operating processes.

• Strong ability to identify delivery risks, solve operational problems, and escalate issues appropriately.

• Strong organisational and prioritisation skills, with the ability to manage competing client and internal priorities.

• Excellent communication and stakeholder management skills.

• Commercial awareness and an understanding of the relationship between operational efficiency, client satisfaction, retention, and business growth.

• Ability to work independently, take ownership, make decisions, and drive projects through to completion.

• Comfortable working in a fast-paced environment where priorities and client requirements may change.

• Proficiency with project management, collaboration, productivity, or reporting tools; experience with platforms such as ClickUp, Asana, Monday.com, Trello, Google Workspace, or equivalent tools is an advantage.

• Professional certification in project management or operations management is an advantage.

Benefits