Operations & HR Assistant

What You'll Do

• Manage executive calendars, meetings, priorities, and follow-up on key commitments.

• Coordinate schedules, meeting materials, and executive communications.

• Prepare meeting minutes, track action items, and ensure deadlines are met.

• Consolidate information from multiple departments to create executive reports.

• Manage contracts, vendor documentation, insurance records, and operational files.

• Coordinate timecard collection, attendance tracking, and payroll approvals.

• Support payroll processes by ensuring data accuracy before payroll deadlines.

• Coordinate interviews, onboarding, training sessions, and HR administrative tasks.

• Maintain employee records and confidential documentation.

• Provide general administrative support and facilitate coordination across departments.

• What We're Looking For

• 3+ years of experience as an Executive Assistant, Operations Coordinator, HR Coordinator, or in similar administrative roles.

• Experience with Human Resources administration, payroll, timekeeping, or employee records management.

• Advanced English proficiency (written and spoken).

• Strong professional communication and business writing skills.

• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.

• Experience consolidating reports and validating operational data.

• Excellent organizational skills and the ability to manage multiple priorities.

• Strong attention to detail and ability to work independently.

• Ability to handle confidential and sensitive information with discretion.

• Nice to Have

• Experience in construction, landscaping, or field service companies.

• Experience using Payroll, HRIS, or timekeeping systems.

• Fully bilingual in English and Spanish.

• Tools You'll Use

• Microsoft Outlook or Google Workspace.

• Microsoft Teams.

• Microsoft Excel and Word.

• Payroll and HRIS platforms.

• Timekeeping systems.

• Document management and task-tracking tools.

Education

• Business Administration.

• Human Resources.

• Organizational Management or Administration.

• Related fields.

• Equivalent professional experience in executive support, administration, operations, or HR will also be considered.

• Check how your CV matches this job