Operations & Facility Officer

Ikevora Job Posting: Operations & Facility Officer

Location: Apo, Abuja (FCT)

Employment Type: Full-time

Industry: Construction & Real Estate

Reports To: General Manager / Managing Director

Job Summary

• We are seeking a proactive, organised, and detail-oriented Facility & Operations Officer to oversee facility maintenance, coordinate daily operational activities, and ensure that the company's properties, offices, equipment, and facilities are maintained in good working condition.
• The successful candidate will support the smooth running of daily operations, supervise maintenance activities, coordinate service providers, monitor operational costs, and ensure compliance with safety standards and company policies.
• The ideal candidate should have practical experience in facilities management, property maintenance, operations coordination, or a related field, preferably within the construction and real estate industry.

Key Responsibilities

Facility Management and Maintenance:

• Oversee the daily maintenance and upkeep of company facilities, offices, buildings, and properties.
• Conduct routine facility inspections to identify faults, defects, and maintenance needs.
• Coordinate preventive and corrective maintenance of electrical systems, plumbing, air-conditioning, generators, and other building installations.
• Ensure that facilities, equipment, and utilities remain functional and safe.
• Maintain accurate records of maintenance activities, repairs, and equipment servicing.
• Report major defects and recommend appropriate solutions.

Operational Coordination:

• Coordinate daily operational activities to ensure efficient service delivery.
• Monitor the availability and proper use of office equipment, tools, materials, and other company resources.
• Ensure that operational procedures are followed across relevant departments.
• Support the implementation of operational policies and procedures.
• Identify operational challenges and recommend practical improvements.
• Prepare regular operational reports for management.

Property and Site Support:

• Conduct periodic inspections of company properties, project sites, and other assigned facilities.
• Monitor the general condition, cleanliness, security, and functionality of properties.
• Coordinate with construction teams, property managers, artisans, technicians, and contractors on maintenance-related matters.
• Track outstanding repairs and ensure that maintenance issues are resolved promptly.
• Support property handovers, inspections, and facility readiness where required.
• Ensure that work areas are properly organised and maintained.

Contractor and Vendor Management:

• Coordinate external technicians, maintenance contractors, suppliers, and service providers.
• Obtain quotations for maintenance work and supplies when required.
• Monitor contractors to ensure work is completed within agreed timelines and quality standards.
• Verify completed work and report unsatisfactory performance.
• Maintain records of service agreements, vendor details, invoices, and maintenance contracts.
• Recommend reliable and cost-effective service providers.

Health, Safety, and Security:

• Ensure compliance with applicable workplace health, safety, and environmental requirements.
• Identify potential hazards and take appropriate action to minimise operational risks.
• Ensure fire safety equipment and other essential safety facilities are inspected and maintained.
• Report incidents, unsafe conditions, and security concerns to management.
• Support emergency preparedness and ensure that relevant safety procedures are communicated and followed.
• Promote a safe, clean, and organised working environment.

Budget and Cost Control:

• Monitor facility-related expenditure and operational costs.
• Support the preparation of maintenance budgets and operational forecasts.
• Ensure efficient use of utilities, materials, equipment, and other resources.
• Recommend cost-saving measures without compromising safety or service quality.
• Verify maintenance requests and supporting documentation before submission for approval.
• Track maintenance expenses and submit periodic reports to management.

Inventory and Asset Management:

• Maintain an up-to-date inventory of company equipment, tools, furniture, and other operational assets.
• Monitor the condition, movement, and utilisation of company property.
• Ensure that equipment is properly stored, handled, and maintained.
• Report damaged, missing, or obsolete assets.
• Support procurement requests for maintenance materials, equipment, and operational supplies.

Administrative Support and Reporting:

• Maintain accurate records of facility inspections, repairs, service schedules, and operational activities.

• Prepare daily, weekly, or monthly reports as required by management.

• Follow up on outstanding maintenance requests and operational assignments.

• Coordinate with other departments to resolve facility and operational issues.

• Perform other related duties assigned by management.

• Key Performance Indicators (KPIs)

Performance will be assessed based on:

• Timely resolution of maintenance requests and facility faults.

• Reduction in preventable equipment breakdowns and maintenance costs.

• Condition, cleanliness, safety, and functionality of assigned facilities.

• Effective coordination and performance of contractors and service providers.

• Accuracy of asset registers, maintenance records, and operational reports.

• Compliance with safety procedures and maintenance schedules.

• Efficient utilisation of company resources and operational supplies.

• Qualifications and Requirements

• Bachelor's Degree or HND in Facilities Management, Estate Management, Building Technology, Engineering, Business Administration, Operations Management, or a related discipline.

• Relevant professional certifications in facilities management, health and safety, or maintenance management will be an added advantage.

• 3–5 years of relevant work experience in facilities management, property maintenance, operations coordination, or a related role.

• Experience in the construction and real estate industry will be an advantage.

• Good understanding of building maintenance, electrical and plumbing systems, equipment servicing, and facility inspections.

• Knowledge of health and safety procedures and basic risk management.

• Strong organisational, administrative, and problem-solving skills.

• Ability to coordinate contractors, technicians, vendors, and other service providers.

• Good communication, record-keeping, and reporting skills.

• Proficiency in Microsoft Office and basic digital reporting tools.

• Ability to work independently, manage competing priorities, and respond promptly to operational issues.

• High level of integrity, attention to detail, accountability, and professionalism.

Salary

Open for Negotiation, depending on the candidate's qualifications, experience, and demonstrated competence.

Application Closing Date

30th November, 2026.