Operations Associate (G-6)

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Contract type

• Fixed Term Appointment

Locations

Middle East and North Africa Region

• Sudan

Functional Area

Operations

• Administration

Position level

Operations Associate (G-6), FT, #00069172, Kassala, Sudan

Apply now Job no: 596734

Contract type: Fixed Term Appointment

Duty Station: Kassala

Location: Sudan

Categories: Administration

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to a Future

KEY END-RESULTS

1. Appropriate and consistent interpretation and application of policies and procedures timely implemented to support operations at the sub-country levels.
2. The budget preparation, implementation, and payment are properly administered in the area of operations management and services.
3. Delivery of operation support services are timely and effectively provided, and security arrangements are well established for enhanced safety and security.
4. Property management of administrative supplies, office equipment, vehicles and other properties is effectively performed.
5. All operations transactions and arrangements of contracts satisfy the requirements as stipulated and are in compliance with the applicable policies, procedures, rules and regulations.
6. All travel and transportation arrangements are made in a timely manner to support staff’s and guests’ traveling and movement.
7. Events and logistics are effectively organized and coordinated.
8. Staff capacity is enhanced through active staff learning/development programmes in the area of operations support and services.
9. Effective working relations are maintained with other agencies, local authorities and implementing partners.
10. Any other assigned administrative support responsibilities and services are effectively carried out and delivered.

How can you make a difference?

Under the direct supervision of the Operations Officer, provides operations management support services in a sub-country office, ensuring efficient and cost-effective operations support, guidance to administrative staff, and support to office operations assignments. Ensures office operations and services comply with organizational policies, procedures, rules and regulations.

Within delegated authority and the established organizational set-up, the incumbent may be assigned primary, shared or contributory responsibility for all or part of the following duties and key results.

1. Appropriate and consistent interpretation and application of policies and procedures timely implemented to support operations at the sub-country levels. Provides input on implementation of operations guidelines in coordination with the Programme Manager/Head of Office and operations staff.

• Supports the Programme Manager and Head of Office and updates staff on operations policies, procedures.
• Contributes to improvements of internal control systems.
• Keeps supervisor informed of issues and prepares reports as required.

2. The budget preparation, implementation, and payment are properly administered in the area of operations management and services.

• Assists supervisor in preparing estimates for office premises, supplies and equipment.
• Collects invoices, secures approvals and processes transactions in VISION.
• Assists in HACT assurance interventions, including spot checks.

3. Delivery of operation support services are timely and effectively provided, and security arrangements are well established for enhanced safety and security.

• Provides operations support to zone offices and outposts.
• Assists in maintaining office operations, transport, procurement, security, petty cash and programme implementation support.

4. Property management of administrative supplies, office equipment, vehicles and other properties is effectively performed.

• Supports management of supplies, equipment and vehicles, including inventory updates and PSB support.
• Assists with PSB submissions, meeting minutes and implementation of recommendations.
• Responsible for fleet management and scheduling.

5. All operations transactions and arrangements of contracts satisfy the requirements as stipulated and are in compliance with the applicable policies, procedures, rules and regulations.

• Ensures transactions and contracts comply with policies, procedures, rules and regulations.
• Monitors payments against contractual obligations and supports petty cash operations.

6. All travel and transportation arrangements are made in a timely manner to support staff’s and guests’ traveling and movement.

• Provides travel support and guidance on entitlements.
• Briefs/debriefs staff on visas, security clearances and documentation requirements.
• Maintains and verifies travel records.

7. Events and logistics are effectively organized and coordinated.

• Supports training, capacity-building activities and conferences through logistical arrangements.
• Liaises with budget focal points on costs and requirements.

8. Staff capacity is enhanced through active staff learning/development programmes in the area of operations support and services.

• Supports training activities to improve operations services.
• Contributes to staff learning.

9. Effective working relations are maintained with other agencies, local authorities and partners.

• Maintains effective relations through collaboration and information sharing.
• Cooperates with UN counterparts on reform initiatives.

10. Performs any other duties and responsibilities assigned as required.

• Carries out other assigned operations support responsibilities and services.

If you would like to know more about this position, please review the complete Job Description here: JD Operations Associate (G-6), FT, #00069172, Kassala, Sudan.doc

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: Completion of Secondary School, preferably supplemented by technical or university level courses in administration, finance, or any other related field of discipline relevant to the job is an asset.
• Work

Experience

• 6 years of relevant professional work experience in Administration, Operations, Financial Management, Supply Management, Information Communication Technology, Human Resources, Operations Management, Office Administration, Budget Management, Procurement, Logistics, Property Management, Fleet Management, Travel Management, Contract Management, Security Coordination and any other related fields.
• For this position, a Bachelor’s degree from a recognized academic institution in the relevant field of discipline may replace three years of related work experience. A Master’s degree may replace additional two years.
• Skills: Operations Management, Office Operations, Policies and Procedures, Support Services, Compliance, Providing Guidance, Accountability, Embraces Change, Manages Ambiguity, Drive To Achieve.
• Language

Requirements

• Fluency in English and Arabic languages is required.

Desirables:

• Language: Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

• Work experience in emergency duty station, and international work experience is an asset.

• Experience in SAP/HR, HRIS, Microsoft Excel, Administrative service management is an asset.

• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.

• For every Child, you demonstrate...

• UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

• UNICEF competencies required for this post are…

• (1) Builds and maintains partnerships

• (2) Demonstrates self-awareness and ethical awareness

• (3) Drive to achieve results for impact

• (4) Innovates and embraces change

• (5) Manages ambiguity and complexity

• (6) Thinks and acts strategically

• (7) Works collaboratively with others

• (8) Nurtu