Onsite Project Coordinator (Procurement Experience Required)

Job title: Onsite Project Coordinator (Procurement Experience Required)

About the Role The Onsite Project Coordinator will serve as the primary onsite liaison for infrastructure projects, focusing on procurement and vendor management to keep materials and timelines on track. This role requires proactive coordination across project teams, suppliers, and internal stakeholders to ensure timely execution, material availability, and compliant onsite operations.

What You'll Do

• Act as the primary onsite coordination point for project activities, ensuring alignment with project timelines and milestones
• Track project progress, risks, dependencies, and provide regular status updates to stakeholders
• Coordinate cross-functional teams including engineering, operations, and vendors
• Maintain project documentation, logs, and compliance records
• Manage end-to-end procurement activities including requisition creation, PO tracking, and delivery follow-ups
• Coordinate with vendors/suppliers to ensure timely delivery of hardware, services, and materials
• Validate BOMs and ensure procurement aligns with project requirements
• Monitor inventory levels and maintain asset tracking for onsite deployments
• Support contract, SOW, and pricing discussions in coordination with sourcing teams
• Ensure availability of required materials, equipment, and resources at site before execution
• Coordinate scheduling of field engineers, logistics, and installations
• Manage onsite issue resolution and escalations related to procurement or delivery delays
• Ensure adherence to safety, compliance, and organizational standards
• Provide daily/weekly project and procurement status reports
• Highlight risks related to supply chain, delays, or cost impact and recommend mitigation plans
• Maintain clear communication with stakeholders, leadership, and vendors

What We're Looking For

• 7+ years of experience in project coordination with procurement or supply chain exposure
• Experience working in IT infrastructure, data center, or technical project environments (preferred)
• Strong understanding of procurement processes, vendor management, and logistics
• Proficiency in MS Excel, project tracking tools, and ERP/procurement systems
• Excellent communication and reporting skills

Nice to Have

• Experience with hardware procurement (servers, storage, networking equipment)
• Familiarity with CMDB tools, asset management, or inventory systems
• Exposure to IT projects (cloud, infrastructure refresh, deployments)
• PMP, CAPM, or supply chain certifications