Onboarding Specialist

Job Summary

We are looking for a proactive, highly organized, and people-oriented Onboarding Specialist to create a seamless and welcoming experience for candidates and new employees.

From coordinating interview visits and first-day activities to supporting international employees with relocation and settling into the Netherlands, you will manage key touchpoints throughout the onboarding journey. Working closely with People/HR, Recruitment, Marketing, IT, hiring managers, and external partners, you will ensure a smooth, well-coordinated experience while continuously improving our processes.

Key Responsibilities

• Candidate & Employee

Experience

• Welcome candidates and new joiners, provide practical support, and ensure a positive first impression.

• Onboarding Coordination: Manage onboarding schedules, meetings, checklists, documentation, and coordination across internal teams.

• Administration & Documentation: Maintain accurate employee records, onboarding trackers, templates, and guidance while ensuring confidentiality.

• Feedback & Employer Brand: Conduct new joiner check-ins, gather feedback, and coordinate welcome packs and company merchandise.

• Relocation Support: Assist international employees with BSN registration, municipal requirements, accommodation searches, and relocation arrangements.

• Vendor Management: Coordinate external service providers, monitor service quality, and resolve issues efficiently.

• Reporting & Improvement: Track onboarding progress and key metrics, identify bottlenecks, and improve workflows through better documentation, automation, and standardization.

• Requirements

• People-first communication - warm, approachable, and professional with candidates and new joiners.

• Accurate record-keeping and documentation, with a strong eye for consistency across trackers, templates, and employee files.

• Able to juggle multiple onboarding schedules, deadlines, and stakeholders without losing track of details.

• Proactive and resourceful to anticipate issues and find practical solutions under time pressure.

• Proactive improving workflows through standardization, clearer documentation, and automation.

• Familiar with Dutch relocation processes, such as BSN registration, municipality requirements, and the local housing market, or the ability to learn them quickly.

• Fluent English; Dutch is an advantage.

• Experience supporting international employees or relocation to the Netherlands is a strong plus.

• Benefits

• Why KRUSH Labs?

• Based in Eindhoven, Netherlands, KRUSH Labs is a privately owned R&D, engineering, and prototyping centre focused on developing next-generation solutions in advanced hardware, embedded systems, wireless communication, sensing, autonomous technologies, AI, and software.

• We support the complete innovation journey, from research and proof of concept through rapid prototyping, system integration, validation, and manufacturing readiness. When a solution is proven, we help bridge the gap from prototype to pilot production and scalable manufacturing.

• Join us in creating a welcoming, seamless, and memorable experience for every new colleague—from their first interview to settling into their new role and life in the Netherlands.