Officer - Finance & Accounts

Officer - Finance & Accounts

The Account Officer owns the accounts receivable cycle for both cash and credit clients: raising accurate invoices, keeping client ledgers current and reconciled, and ensuring payments are collected on time. The role protects the company's cash flow and gives management a reliable view of what is owed, by whom, and for how long.

Key Responsibilities

• Invoicing

• Prepare invoices for credit clients (corporate, HMO, and other account customers) from verified service and test records.

• Raise invoices within the agreed billing cycle and match them against price lists, contracts, and authorisations.

• Issue receipts and records for cash clients and confirm each transaction is captured in the system.

• Raise credit notes and corrections only with documented approval.

• Resolve invoice queries and disputes with clients and internal departments.

• Ledger Maintenance

• Maintain accurate customer ledgers and post invoices, receipts, and adjustments daily.

• Reconcile customer accounts to the general ledger and bank statements at least monthly.

• Reconcile daily cash and POS/transfer collections across sites to system records.

• Keep complete, auditable supporting documents for every posting.

• Prepare month-end closing schedules and support external and internal audits.

• Payment Follow-Up and Collections

• Produce and review the receivables ageing report weekly.

• Follow up overdue credit accounts through calls, emails, statements, and reminders on a defined escalation schedule.

• Agree payment plans only within limits approved by management.

• Allocate received payments to the correct invoices promptly.

• Escalate accounts beyond credit terms to the Finance Manager, with a recommendation on credit holds.

• Reporting and Compliance

• Report on debtor days, ageing, collection rate, and disputed balances.

• Flag credit-limit breaches, unusual write-off requests, and recurring discrepancies.

• Apply company policies on credit control, cash handling, and documentation.

• Support VAT, WHT, and other tax record requirements as directed by Finance.

Requirements

• Education and Qualifications
• B.Sc./HND in Accounting, Finance, Business Administration, or a related field.
• ICAN or ANAN qualification (or part-qualified, actively sitting exams) is an advantage.

Experience

• 2–4 years' experience in accounts receivable, billing, or general accounting.

• Experience with credit control and collections is required.

• Prior experience in healthcare, diagnostics, distribution, or a multi-site business is an advantage.

• Technical Skills

• Strong working knowledge of accounting software (e.g., Sage, QuickBooks, Odoo, or similar) and ERP/billing systems.

• Advanced Excel (pivot tables, VLOOKUP/XLOOKUP, reconciliations).

• Solid grasp of double-entry bookkeeping, reconciliations, and ageing analysis.

• Working knowledge of Nigerian VAT and WHT.

• Competencies

• High attention to detail and numerical accuracy.

• Integrity and discretion with financial and client information.

• Firm, professional communication when handling overdue accounts.

• Organised, deadline-driven, and able to manage multiple clients and sites.

• Comfortable with documentation, audit trails, and internal controls.

• Key Performance Indicators

• Invoice accuracy rate and on-time invoicing

• Days sales outstanding (DSO) and percentage of receivables over terms

• Collection rate against monthly target

• Timeliness of ledger posting and monthly reconciliations

• Number of audit queries and unreconciled items

• Working Conditions

• Office-based, with occasional travel to other sites and client offices.

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