About this role
Office Support Assistant
At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with more than 1,250 attorneys and over 2,000 on our team, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm.
Taft is currently seeking an Office Support Assistant to join our team in Chicago or Indianapolis.
Duties and Responsibilities:
- Provides administrative and clerical support for attorneys and other team members.
- Provides back-up coverage for receptionist.
- Processes requests for payment of invoices and expense reimbursements.
- Sorts and routes inbound and outbound mail.
- Composes letters and memoranda as directed, ensuring that letters are formatted correctly and free from error.
- Transcribes dictation.
- Runs errands; delivers documents and items within office.
- Creates, maintains, and retires files in accordance with Taft’s Information Governance Policy and the protocols and procedures of the Information Governance Department.
- Responds to requests with a sense of urgency and effectively prioritizes work.
- Provides other general office task as requested.
Requirements
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One to two years of related work experience and/or training. Experience in a professional service firm strongly preferred.
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Demonstrated proficiency with Microsoft Word and Outlook.
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Strong attention to detail and accuracy.
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Ability to collaborate and work effectively as part of a team.
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Excellent time-management, organizational skills.
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Proficient command of the English language and standard grammar rules.
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Ability to prioritize workload, meet strict deadlines and respond in a timely manner.
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Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.