About this role
Office Manager
- Our client is looking for an Office Manager to support two family-owned businesses operating under one roof in Gibsonia, PA. This is a newly created role offering the opportunity to build processes, take ownership of administrative operations, and serve as a key support partner across both a growing law practice and roofing company. The ideal candidate is highly organized, detail-oriented, self-directed, and comfortable balancing competing priorities in a fast-paced environment.
The Office Manager will provide administrative, operational, and customer support for two closely connected family-owned businesses. Initially, approximately 70% of the role will support the law firm and 30% will support the roofing business, with responsibilities expected to become more evenly distributed over time. This position requires someone who can work independently, manage multiple priorities, maintain accurate records, and ensure day-to-day office operations run smoothly.
Location: Gibsonia, PA Schedule: Full-time, Monday-Friday, 8:00 AM to 4:00/4:30 PM Work Arrangement: Fully onsite Employment Type: Contract-to-hire Compensation: $28-$30/hour Start Date: ASAP Dress Code: Business casual (nice jeans acceptable) Free parking available Occasional local travel and attendance at trade shows may be required, including occasional weekend events Valid driver's license and insurability required
Responsibilities
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Law Firm Support (approximately 70%)
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Process, organize, and calendar incoming legal mail and documents
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Manage and maintain CRM and practice management systems
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Create templates and assist with data organization and system maintenance
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Prepare, process, and maintain legal and administrative documents
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Manage invoicing and payment-related administrative tasks
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Monitor company email inboxes and ensure communications are routed and followed up on appropriately
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Coordinate administrative workflows and maintain accurate records
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Assist with marketing initiatives and social media content management
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Roofing Company Support (approximately 30%)
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Answer and direct incoming calls
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Maintain and update customer information within the CRM system
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Monitor and respond to online reviews and customer feedback
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Coordinate with external marketing partners regarding advertising and promotional efforts
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Provide general administrative support to office operations
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Represent the company at occasional trade shows and community events