Office Manager

Office Manager

We are looking for an Office Manager to support the day-to-day administrative and financial activities of a construction company in Fort Smith, Arkansas. This Long-term Contract position is ideal for someone who can keep office operations organized, maintain accurate records, and provide dependable support to branch leadership. The role combines front-office coordination, accounting assistance, and project documentation management in a fast-paced environment.

Compensation: 60.000-70,000 Salary DOE

Responsibilities

• Oversee daily office activity by handling phone communication, written correspondence, filing, and general administrative coordination.

• Process invoices, accounts payable transactions, purchase orders, and customer billing with a high level of accuracy.

• Prepare payment-related construction documents, including applications for payment, lien waivers, and supporting records using Sage Intacct.

• Support weekly payroll administration by reviewing time entries, organizing payroll information, and maintaining related documentation.

• Maintain personnel files and assist with onboarding tasks, compliance paperwork, and safety training coordination.

• Organize job documentation such as work orders, permits, change requests, project files, and closeout materials.

• Assist with bid preparation by gathering submission documents, coordinating bid bond requirements, and supporting customer prequalification packages.

• Monitor receivables and follow up on overdue customer payments to help maintain healthy cash flow.

• Coordinate office supply purchasing, vendor communication, and vehicle maintenance recordkeeping for company assets.

• At least 2 years of experience in office administration or office management.

• Practical experience supporting accounting functions such as accounts payable, accounts receivable, billing, or payroll.

• Strong administrative skills, including receptionist support, record maintenance, and office coordination.

• Proficiency with Sage Intacct and confidence working within accounting or business software systems.

• Ability to manage multiple priorities while maintaining accuracy in a deadline-driven environment.

• Experience ordering and tracking office supplies while supporting efficient day-to-day operations.

• Clear written and verbal communication skills with a detail-oriented approach to internal and external interactions.

• Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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