Office Manager

RemedyHIDirectHire

Position: Office Manager

Location: Honolulu

Salary: $55,000 – $65,000 annually, depending on experience

We are seeking a highly organized and detail-oriented Office Manager to support a variety of administrative, human resources, accounting, project coordination, and office operations functions. This role serves as a key support resource for leadership and staff while helping ensure the efficient day-to-day operation of the organization. The ideal candidate is proactive, adaptable, professional, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Administrative Support

• Provide comprehensive administrative support to leadership and team members.

• Coordinate meetings, schedules, travel arrangements, and company events.

• Prepare correspondence, reports, presentations, and other business documents.

• Maintain organized records, files, and confidential information.

• Serve as a point of contact for clients, vendors, and internal stakeholders.

• Human Resources Support

• Assist with employee benefits administration and insurance-related matters.

• Support leave administration, workers’ compensation, and employee recordkeeping.

• Maintain personnel files and compliance documentation.

• Assist with onboarding and other employee programs.

• Accounting & Payroll Support

• Enter and code accounts payable invoices.

• Support payroll processing and timecard administration.

• Reconcile employee expense reports and company credit card statements.

• Collect and maintain vendor and subcontractor documentation.

• Project & Document Coordination

• Set up and maintain project files and documentation.

• Prepare contracts, purchase orders, and project-related documents.

• Assist with billing and payment application processes.

• Track compliance documentation and project closeout materials.

• Office Operations

• Coordinate office vendors, supplies, and service providers.

• Assist with facilities, office equipment, and company records management.

• Support insurance administration and annual renewal activities.

• Help identify and implement process improvements to increase efficiency and organization.

RemedyHIDirectHire

Qualifications

• Associate's or Bachelor's degree in Business Administration, Human Resources, Accounting, or a related field preferred.

• Previous experience in administrative, office operations, HR, accounting, payroll, or project coordination roles.

• Proficiency with Microsoft Office, including Word, Excel, and Outlook.

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication skills.

• Ability to maintain confidentiality and manage sensitive information.

• Ability to prioritize multiple tasks and meet deadlines.

• In-state applicants only as client companies expect candidates to interview for positions as soon as possible

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