Office Manager

Office Manager

The Office Manager is the heart of our DC office. You’ll create an environment where Nomineers and guests feel welcomed, supported, and set up to do their best work—every day.

This role blends hospitality, office operations, and people care. You’ll own the details that make the office run smoothly (space readiness, vendors, supplies, and front-of-house experience) and you’ll play a key role in making sure every person that walks into the office feels comfortable and welcome.

What You’ll Do

• Office & Workplace Operations (Day-to-Day)

• Own day-to-day operations for the DC office to ensure a safe, organized, and welcoming workplace

• Manage office supplies, snacks, and kitchen/refreshment standards; keep inventory organized and stocked

• Coordinate facilities needs and repairs; partner with building management and external vendors (cleaning, maintenance, security, etc.)

• Manage and support all A/V related needs: setting up conference rooms, troubleshooting video conferencing, keeping systems updated in partnership with IT

• Own front-of-house experience: greet visitors, manage guest flow, coordinate badge/access needs, and ensure conference rooms are meeting-ready

• Maintain shared spaces (conference rooms, phone rooms, kitchens) to a consistently high standard

• Support office moves, small buildouts, and improvements as needed (furniture, equipment, signage, space changes)

• Culture, Events & Employee Experience

• Help plan and execute in-office moments that build connection (team gatherings, celebrations, and local events)

• Create an elevated everyday experience through small hospitality touches (readiness, cleanliness, comfort, and responsiveness)

• Act as the go-to resource for workplace-related questions and needs for DC-based employees

• Prepare workspaces and day-one readiness (desk setup, access coordination, supplies, welcome materials)

• Coordinate on-the-ground logistics for onboarding days (room setup, catering/coffee, printing, signage, visitor access)

• Process & Documentation

• Overall project management across all office based initiatives with independent problem solving and proactive follow-up

• Maintain clear documentation for DC office operations (SOPs, vendor contacts, office guides, checklists)

• Build lightweight systems that scale (request intake, recurring maintenance routines, inventory tracking)

• Track and communicate issues, timelines, and updates to stakeholders in a calm, reliable way

• What We’re Looking For

• 3+ years of experience in office management, workplace experience, hospitality, facilities coordination, or a related field

• Hospitality-first mindset: you care deeply about how people feel in a space and take pride in service

• Strong organizational skills and attention to detail; you can juggle competing priorities without dropping the basics

• Clear, friendly communication—written and verbal—and comfort interacting with executives, employees, and external guests

• Practical operations skills: vendor coordination, troubleshooting, and executing consistently high standards

• Proactive ownership: you anticipate needs, follow through, and make it easy for others to succeed

• Comfort working in a fast-paced, evolving environment

• Nice to Have

• Experience supporting onboarding programs or people operations workflows

• Event planning experience (catering, vendors, run-of-show, in-office programming)

• Familiarity with basic procurement, invoicing, or vendor contract coordination

• Experience in a startup or high-growth environment

• Why You’ll Love This Role

• You’ll have a highly visible impact on how Nomineers experience the DC office every day

• You’ll be a key partner in creating a welcoming, high-touch onboarding experience for new hires

• You’ll collaborate closely with People Ops and the Workplace Experience Manager, with room to improve and evolve how we run the DC office as we grow

Compensation

The base pay range for this role is $60,000 – $70,000 per year.